Business Operations Generalist ( Urgently Da Nang Based )

- At MyTeam, we're more than just a company specializing in supporting the Australian construction industry-we're a vibrant team driven by innovation and a commitment to excellence. Based in the beautiful city of Da Nang, Vietnam, we pride ourselves on offering a dynamic and supportive work environment, enhanced by our cutting-edge, state-of-the-art facilities.
- We value creativity, growth, and teamwork, and we're looking for talented individuals to join us in making an impact.
- We are seeking a proactive experienced Business Operations Generalist to join our team, where you'll play a key role in supporting MyTeam's clients.
This is an exciting opportunity to develop a broad skill set, serve and engage with international clients, and contribute to a fast-growing organization that values professionalism, innovation, and long-term growth.
* What You'll Do:
1.Executive Support
- Manage Director's calendar, travel bookings (3 options for flights, accommodation, car hire within budget).
- Prepare agendas, meeting notes, and follow-up actions.
2.Administrative & Project Coordination
- Maintain digital filing (contracts, permits, safety, insurance).
- Update timelines, trackers, and Wunderbuild records.
- Prepare purchase orders, proposals, quotations, contracts.
- Track subcontractor agreements, approvals, compliance docs.
3.Email & Finance Support
- Process remittances, invoices (via Hubdoc/Xero process).
- Forward ATO/accountant/insurance/finance queries to Jel.
- Manage pinned/flagged emails with follow-ups or escalation.
4.Wunderbuild & Reporting
- Track leads via templates, produce weekly reports.
5.Marketing & Online Presence
- Manage social media and LinkedIn updates.
6.SOP Development
- For each task learned (calendar, travel, filing, reporting, invoicing, etc.), create a Step-by-Step Standard Operating Procedure (SOP).
- Maintain an up-to-date process library accessible to relevant team