CEO Assistant

OVERVIEW
• Position: EXECUTIVE ASSISTANT TO CEO
• Salary: VERY COMPETITIVE (ABOVE AVERAGE)
• Working time: Mon - Fri (9am to 6pm) (remote support evenings and weekends)
• Work Location: Flemington Tower, District 11, HCM
• Education: WESTERN EDUCATED VIETNAMESE NATIONAL
IN BRIEF
Propzy is looking for an Executive Assistant to CEO, this is a high pressure position that requires an individual who has extensive experience working within a Fast Paced environment. You will provide executive administrative and development support to the CEO as well as the Senior Leadership Team (SLT). As the Executive Assistant to the CEO, you will serve as the primary point of contact for internal and external activities on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the Board of Directors as well as the Senior Management Teams; organizes and coordinates executive outreach and external projects, providing accurate reports to the CEO.
DUTIES & RESPONSIBILITIES:
• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Must have a have level of integrity and be able to provide Confidentiality to the CEO nad Board of Directors
• Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT.
• Communicates directly and on behalf of the CEO with Board members,staff, and others on matters related to programmatic initiatives as directed.
• Conducts research on prospective projects to identify and evaluate current needs and assembles materials needed for the proposals.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communications
• Supports CEO in his external commitments related to Propzy, including service on external boards, committees and other groups.
• Supports the CEO remotely in the evenings and weekends on all Propzy business
HR Support
• Liaises with the HR Diretor to provide accurate up to the minute information on all aspects of Propzy's employees, co-ordinating with the HR Director in the recruitment of Senior Management Positions and new Board members
Management Liaison
• Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the President in designated meetings as required.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
Secondary Responsibilities:
• Performs other duties as assigned by the CEO.
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
Accountabilities
• Position reports to the CEO and works directly with the Board of Directors.
• Works directly with the Board Executive and Finance Committees.
• Works directly with senior level staff and HR both internally and externally.