Cluster Personal Assistant to General Manager

​Manage the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings.
​Screen/handle telephone calls, appointments, mails and emails and take action accordingly.
​Take minutes at the Executive Committee Meeting.
​Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager.
​Prepare and manage correspondences with internal and external parties for General Manager's signature.
​Attend to requests from divisional, corporate or owners offices and facilitate it accordingly.
​Attend to residents/patrons' special requests or complaints that are directed to the General Manager.
​Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly.
Attend to residents/patrons' special requests or complaints that are directed to the General Manager.
​Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly.
​Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
​Maintain systematic up-to-date filing and tracing systems.
​Maintain and update Executive Committee and Department Heads' personal files kept in the General Manager's office.
​Maintain and update Executive Committee and Department Heads' leave record.
​Maintain and update 'Manager-On-Duty' schedule.
​Prepare monthly financial data reports.
​Maintain confidentiality of sensitive matters/issues.
​Manage and upkeep the functionality and cleanliness of the office.
​Ensure adequate stock of office stationery.
Maintain a high level of professionalism and project a positive image of the organization.