Commercial Accounting Specialist

Accounts Payable Management:
1. Process and reconcile marketing-related invoices, trade transactions, and non-trade transactions, ensuring accuracy and compliance with company policies & Tax regulation.
2. Issue payments to vendors promptly, adhering to agreed-upon payment terms and resolving any discrepancies.
3. Conduct regular reconciliations of marketing expense payable accounts, trade payable accounts, and non-trade payable accounts, and prepare monthly reports for management review.
4. Collaborate with internal departments to resolve invoice discrepancies and ensure timely resolution of payment issues.
5. Manage and oversee both digital and physical document storage.
Outstanding Items Management:
1. Identify and track outstanding items in the payable process, including unpaid invoices, disputed transactions, and overdue payments.
2. Work closely with internal stakeholders to resolve outstanding items promptly, minimizing financial risks.
3. Monitor aging reports to identify overdue payments and take proactive measures to address potential issues.
4. Prepare detailed reports on outstanding items, highlighting trends, risks, and action plans for resolution.
Marketing Sample Management:
1. Manage marketing samples follow company policies and procedures include data recording, physical checking, routine reporting and planning.
2. Collaborate with the marketing team to optimize the utilization of displayed marketing samples, ensuring cost-effectiveness and alignment with strategic goals.
Budget Tracking & Analysis:
1. Track and analyze marketing spend against budget allocations, providing insights to support financial planning and decision-making.
2. Identify trends and variances in marketing expenses, trade transactions, and non-trade transactions, and prepare reports to highlight areas for cost optimization or budget adjustments.
3. Work closely with the marketing team to ensure alignment between marketing activities and financial goals.
Monthly Closing:
1. Support the monthly closing process by ensuring all marketing-related, trade, and non-trade transactions are recorded and reconciled accurately.
2. Prepare journal entries related to marketing expenses, trade transactions, and non-trade transactions, ensuring timely posting before the month-end deadline.
3. Assist in the preparation of financial statements, including balance sheets, income statements, and cash flow statements.
4. Collaborate with other accounting and finance team members to ensure a smooth and accurate monthly close process.