Community Service Officer

1. JOB PURPOSE:
To develop and establish appropriate community service opportunities for student participation and involvement.
This is a new post for the school so the exact job description will inevitably evolve over time. The post holder will support the school as it moves towards its declared Vision Statement with respect to Community Service:
Vision Statement
The British International School, Vietnam has a core commitment to the all-round (holistic) development of each child. Through a range of planned community service and fund raising activities the school will provide appropriate opportunities for students to develop a respectful and caring sense of social responsibility towards other people and the environment on both a local and global scale.
2. JOB DESCRIPTION:
Initially, it is envisaged that the following tasks will be associated with the post
Community Projects Administration:
• Establish and develop long term relationship between the BVIS community and community partners
• Discuss, plan and implement with SLT the objectives of exchange sessions.
• Attend all meetings with leaders of organizations to discuss, plan and establish project links and project dates - accurate translation is essential so partner understands the objectives of the project and the action involved.
• Communicate with Vietnamese Principal, Manager of NGO organization in Vietnamese, be the bridge between BVIS and local community partners e.g. liaising with community partner leaders by telephone to schedule meetings and remind them of events/dates
• Take responsibility for the logistics and communication of all Community activities for partners and BVIS students in line with budget for both offsite and onsite events
• Assess, minimize and communicate risk in line with Risk Assessment Policy and Procedures for all events
• Hands on approach to set up for events and ensuring everything is in place in good time - resources, equipment and staff
• Attend most Curriculum and ECA events - to ensure smooth running and be a vital link to ensure partner and BVIS work well together
• Daily/Weekly liaison with community partners and constantly getting feedback, logging it so it can be used in future action plans
• Translate proposals set by the school and communicate this officially with local partners.
• Organise assistants for ECAs and events
• Manage expectations, cultural differences and conflicting schedules of Vietnamese Partners
• Assist the quality of our exchange sessions for example working as an interpreter during activities with local partners.
• Continually evaluating and being part of the process of making improvements to projects, particularly to curriculum projects, addressing points made in reviews from the previous year, reporting back regularly with SLT.
Resources and Accounts:
• Works closely with resources and purchasing to ensure value for money for partner and that any purchasing is in line with school policy
• Arranging and chasing purchase orders
• Collating resources for curriculum, ECA and Parent Teacher Group (PTG ) community projects.
• Manages distribution, movement and storage of BVIS and PTG charitable donations and supplies to local organisations
• Managing the sale of donations that are not appropriate for community partners the funds of which contribute to Community Service projects.
• Work with accounts chasing PTG transactions, bank transfers and community service account holding
• Assisting in the management of the Community Service accounts with particular reference to the Nord Anglia Community Service Portal.
• Follow designated compliance policy and procedures in relation to financial matters
Organising time:
• Calendar events on Outlook, personally and for whole school circulation
• Prioritising and balancing requests for both ECA and Curriculum projects
• Ensuring in advance all partners are prepared for up and coming events and exchanges
• Flexible towards overtime and to remain motivated during very busy periods.
Awareness:
• Organising community displays - printing of posters, photos and creating signage, titles for displays for all campuses
• Responsible for assisting in the advertising in school and/or Community events
• Assisting with publicity, chasing and organising high quality photographs
• Liaising with graphics on the development of community designs, certificates, badges, medals and banners
Project Development:
• Help investigate appropriate local community service opportunities
• Develop links and research into existing charitable organisations within Vietnam and the local context
• To assist developing joint Community Service projects with schools outside of Vietnam
• Develop appropriate long-term and sustainable charity partnerships and relations with partners
• To fulfil any reasonable additional responsibilities as may be from time to time requested by the Principal