Contract Admin Intern

* Project Document Control
- Assist in reviewing project Scope of Work (SOW) and related contract documents.
- Support the review and administration of builder contracts and subcontractor agreements under supervision.
- Maintain and update project documentation, including approvals, invoices, purchase orders, drawings, specifications, and document registers.
- Track project records to ensure documents are properly filed, accurate, and easily accessible.
- Support document control processes and ensure compliance with company procedures.
* Projects finance management
- Assist in preparing and issuing monthly progress claims and invoices in accordance with project requirements.
- Support the preparation of final invoices and retention claims.
- Assist in processing project variations, credits, and back-charge documentation.
- Help verify invoices and ensure costs are allocated to the correct purchase orders.
- Support project budget monitoring and cost tracking activities.
- Assist in verifying, tracking, and processing subcontractor and supplier payment claims.
- Maintain accurate financial records and assist with commercial reporting.
* Reporting
- Attend project and commercial meetings and prepare meeting notes when required.
- Assist in preparing monthly revenue and progress claim reports.
- Support the monitoring and reporting of:
+ Budget vs actuals
+ Cashflow
+ Key commercial risks
- Provide administrative and commercial support to the Project Manager and Contract Administrator as required.
- Assist in collecting, updating, and maintaining project data for reporting purposes.