Contracting Executive

PURPOSE AND SCOPE OF ROLE
Contracting Executive is responsible for supporting Contracting Manager (CM), negotiating new and/or existing contracts, rates, promotions, discounts, or other points with Hotels or other suppliers as instructed. Contracting Executive may also be tasked to provide reports on suppliers such as (but not limited to) production reports, allotment usage, or others.
RESPONSIBILITIES & TASKS
Contracting and supplier
• Negotiate and administer contracts with Hotels or suppliers when requested relations
• Co-ordinate with all suppliers to make sure head office receives rates in a timely and accurate format.
• Negotiate with suppliers to get discounted services for the company's Agents and Staff where CM required.
• Negotiate with Hotel/Cruise suppliers to get discounted/FOC rate for FAM where CM required.
• Negotiate with suppliers for Allotment Agreements for wholesale partners.
• Support Sales and Operations Departments in handling complaints when it comes to hotel/supplier complaints
• Assist with other duties in contracting such as lands services or other contracts/loading
administration if required
• Check all contracts to ensure the accurate & adequate information is included before sending to CM for signing.
• Cross check Tariff which were updated by Product Admin Team.
• Recheck rate which were updated by Data Team.
• Follow up with hotels/offices to achieve necessary information and rates
• Send signed contract to suppliers as well as filing the signed contract and saving a scanned copy on database
• Develop and update the suppliers' database/ contact information for the company.
• Be responsible for maintaining supplier resources on the head office product server or any other filestorage platform in addition to collecting updates and changes from suppliers as necessary.
• Inform all necessary departments if there is any change in service costs, hotel renovations, and so on.
Resources and Training
• Meet visiting suppliers & agents as required to discuss contract issues
• Perform any other duty relevant to this department in addition to supporting the Product &
Contracting Department and/or any other department as deemed necessary to fulfil the business
requirements of the company.
Company
• Seek out and develop better ways to undertake your role and to continually aim to develop the daily systems and applications that you use in your role.