Deputy Director of International Primary Program

JOB FUNCTIONS:
1. Strategic operational management:
- In conjunction with the Department's senior manager, develop the department yearly plan regarding academic operations, student profile & data events, staffing and budgeting.
- To develop, implement, and review operational policies and procedures to enhance efficiency.
- To align processes, resources-planning and teaching goals with overall department strategy.
- To standardize the templates, materials used to deliver the operational work.
- To contribute to input in departmental monthly plans and timelines that are delivered to all International Primary Program
(IPP) staff.
- To oversee the day-to-day operations of the IPP, ensuring alignment with the school's mission and goals.
- To support the Department's senior managers in building and reinforcing departmental processes and relevant forms and templates related to administrations and operations which are in compliance and up-to-date with the School Parent Student Handbook and Employees Handbook on a regular and yearly basis.
- To develop and implement crisis management and emergency response plans ensuring the safety and well-being of students and staff.
2. Academic Operations:
- In conjunction with the Deputy Head of Academic (DHA), to ensure that staff are clear about the importance and role of the curriculum in contributing to Students' spiritual moral, cultural, mental, and physical development, and in preparing Students for the opportunities, responsibilities and experiences of adult life.
- In collaborations with the DHA, to support the implementation of all Curriculum deliverables on a daily basis by coordinate, arrange, assign substitutions and make records of substitution schedule of teachers and teaching assistants (TAs) and making sure the teaching activities and student's learning progress are maintained and conducted effectively under supervisions.
- Establish clear expectations and constructive working relationships among Teachers involved with the curriculum, including through team working and mutual support; developing responsibilities and delegating tasks as appropriate; evaluating practice; and developing an acceptance of accountability.
- To provide directions for the Academic executive team to plan, organize, and execute, ensure logistics and monitor a variety of school events, including orientation sessions, parent-teacher conferences, Student Outings (Field Trip), Spelling Bee, Math Olympiad, Science Fair, TOEFL Test, MAP test, ect.
- To maintain accurate and confidential student records, staff information, and program statistics.
- To utilize data management systems to streamline data collection, analysis, and reporting.
- To handle correspondence, documentation, and record-keeping with attention to detail and accuracy.
3. Community Engagement:
- In collaborations with the Department's senior managers, School's and other Departments' management teams to ensure the effective and efficient management and organization of the Department's and inter-departments operational activities to meet the common objectives and deliver results at the required standard of quality that are in line with the respective operational plans and development strategies.
- To serve as a liaison between teachers, administrative staff, students, and parents to address operational issues and concerns. To plan and organize department outing activities, including field trips, excursions, and community service projects and ensure all activities comply with safety regulations and school policies.
- To ensure effective and consistent communication with parents regarding student progress, school events, and policy updates.
4. Budget and Financial Management
- To develop, monitor, and manage the department's budget in alignment with the school's financial policies and strategic priorities.
- In conjunction with the Department's senior managers, prepare the Department yearly budget plan including academic operations, department administration, people management costs.
- To prepare financial reports and forecasts, providing insights and recommendations to senior management.
- To monitor and train staff regarding the Proposal and PR process, ensuring the compliance with Finance protocols.
5. Talent Retention and People Development:
- To assist in the recruitment, training, and professional development of administrative and support staff.
- To provide mentorship and guidance to staff, fostering a collaborative and positive work environment.
- To conduct regular staff meetings to communicate updates, gather feedback, and address concerns.
- In conjunction with the Department's senior managers, to identify areas of professional development and aid in mapping out PD plans and other avenues for Teachers' and staff's growth.