Deputy Manager of General Affairs

Assets Management (40%)
a. Procurement
- Develop cost-effective and efficient procurement strategies.
- Source, evaluate, and maintain long-term relationships with reliable suppliers and vendors.
- Coordinate with relevant departments to prepare the annual procurement plan.
- Conduct negotiations, approve purchase orders, and oversee the delivery of goods and services.
- Review contracts to ensure feasibility and compliance.
- Assess risks and control the procurement budget, while promoting a culture of long-term cost-saving.
- Manage procurement-related IT systems for tracking inventory and goods flow.
- Prepare and submit regular procurement reports.
b. Assets Usage, Maintenance and Liquidation
- Collaborate with relevant departments (e.g., IT, Accounting) and branches to monitor asset usage, maintenance, and disposal in accordance with company regulations.
* Back Office Operation Management (30%)
- Plan and manage administrative operations, including office supplies, hygiene and cleaning services, transportation, and support for cross-functional or branch-specific projects.
- Act as the company's liaison with external parties such as building management, government authorities, and affiliated companies.
- Proactively propose solutions to address operational issues as they arise.
- Establish and optimize internal procedures, SOPs, SLAs to improve operational efficiency.
* Payment & Cost Control (20%)
- Manage general administrative (GA) expenses to ensure alignment with approved budgets.
- Develop the annual GA budget.
- Analyze spending patterns and propose solutions to improve cost efficiency.
* Renovation & Construction Projects (10%)
- Oversee the operations and administrative aspects of renovation and construction projects.
- Monitor contracts, maintain documentation, process payments, supervise schedules and on-site activities.
- Work directly at project sites to ensure progress and quality control throughout the construction process.