Design & Documentation Coordinator

About this role
We don't design - the brand's architect does that. Our job is to make sure that design can actually be built; that the contractor builds exactly what was designed, not something "close enough"; and that every drawing used on site is the current, correct one.
Right now, this work lives in the Project Manager's head. This role exists to take it out of their head and hand it to someone who owns it.
Core mission: catch the conflict at your desk - before it shows up on site.
You'll own the drawing register, the design information flow, and the review of what contractors propose to build. 2D and 3D are tools for doing that job, not deliverables in themselves: a model proves a ceiling clash, a mark-up drawing settles an argument, a view shows the client what a change will actually look like.
This is not a concept-design role, and it's not a rendering role. It's for someone whose drawings prevent rework.
You'll also spend part of your time supporting WorkFlow, our co-working/café operating partner - same discipline, faster cycles, more ownership.
About your scope - what your week actually looks like
1. Drawing & design control
Own the drawing/document register: issues, revisions, transmittals; distribute to designers, consultants, and contractors. Goal: nobody builds off an outdated drawing on your watch.
Review design packages before they go to the contractor - read the plans, RCPs, sections, and details properly; catch conflicts, missing information, and unbuildable details while they're still cheap to fix.
2. Shop drawing review
Review contractor shop drawings against design intent; mark up, comment, and track every issue to close-out.
3. RFI / design issues / samples / submittals
Manage the RFI log and design-issue log; track samples and submittal approvals. Every open issue has a named owner and a deadline.
4. 2D/3D as verification and communication tools
3D: build models to prove issues - ceiling/MEP clashes, setting-out checks, buildability checks before a contractor prices the work.
2D: produce clarification and mark-up drawings for contractors - fast, dimensioned, unambiguous.
Client-facing 3D: build views to compare options, show the real consequence of a proposed change, and show remote stakeholders what a site issue actually looks like.
Maintain a standards/detail library so the next project starts from a better baseline than the last one.
5. Site
Weekly site walks to check as-built against as-approved.
Brief contractors directly on design intent, resolve what the drawings don't fully cover, and record what was agreed.
Maintain the snag list, defect log, and photo record; drive snags to zero before handover.
6. Handover
Build the as-built record and O&M document pack throughout the project - not in the final week.