Document Controller

The Document Controller is responsible for managing and controlling all project and company documentation, ensuring that accurate, updated, and approved information is properly distributed to relevant stakeholders in a timely manner.
The role plays a critical function in maintaining document integrity, traceability, compliance, and project communication flow, particularly in construction and interior fit-out projects.
I. Key responsibilities
1. Document Control & Management
Control, manage, and maintain all project and company documents (electronic and hard copy).
Ensure proper classification, filing, naming, and archiving documents.
Maintain document registers, transmittals, and revision records.
Track document status and ensure only latest approved versions are in use.
2. Document Distribution & Communication
Organize and distribute documents to internal teams, consultants, and contractors.
Ensure documents are issued at key project milestones.
Manage incoming and outgoing document flows.
3. Compliance & SOP Implementation
Ensure all documentation complies with company SOPs, ISO standards, and project requirements.
Follow document control procedures strictly.
Support internal and external audits.
4. Reporting & Monitoring
Prepare document status reports for Project Director / Project Manager.
Monitor document progress and highlight delays or risks.
Support project planning by providing document control inputs.
5. Document Review & Audit
Conduct regular document audits.
Identify missing, incorrect, or outdated documents.
Ensure traceability of all project correspondence and records.
6. System & Tool Management
Maintain and operate document control systems and software.
Ensure staff follow document templates and naming conventions.
Support digital transformation of document management.
7. SOP & Company Standards
Ensure all site activities comply with Maestro's Standard Operating Procedures (SOPs) and company standards.
8. Other Duties
Perform other tasks as assigned by Management.
II. Job requirements
Bachelor's degree in Engineering, Architecture, Construction Management, or related field.
Minimum 3- 4 years of experience as Document Controller, preferably in construction / interior / consulting projects.
Strong understanding of document control procedures, ISO standards, and project documentation systems.
Proficiency in MS Office and Document Management Systems.
Ability to communicate effectively in English and Vietnamese with internal teams (Project, Design, QS, QA/QC) and external parties (clients, consultants), ensuring accurate document submission, tracking, and timely information flow.
Salary: upto 19 mil VND, or higher depending on capabilities.
Working hours: Mon - Fri (8:30 am - 5:30 pm) & Saturday morning.
Working location: Ho Chi Minh City.
How to apply: Kindly send your CV to
Email: [protected info]
Phone Number/Zalo: [protected info] (Ms.Thúy)