Documentation Staff

Prepare, verify, and finalize full sets of export documents including Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin (C/O), Phytosanitary Certificate, Fumigation Certificate, and other shipping documents in accordance with sales contracts or L/C terms.
Coordinate with internal departments such as Sales, QC, Warehouse, and Production to gather accurate shipment details for documentation purposes.
Liaise with third parties such as freight forwarders, shipping lines, inspection companies, fumigation service providers, quarantine authorities, banks, and trade offices to ensure smooth documentation and shipment processing.
Handle documentation under L/C and T/T payment terms: prepare documents as per L/C conditions, submit to banks, and track the payment status.
Register for plant quarantine and fumigation services for each shipment; follow up on sample collection, inspection results, and issuance of required certificates.
Monitor fumigation schedules and ensure that certificates are received on time and correctly issued.
Supervise or coordinate on-site operational tasks at loading points or ports, including container stuffing, sealing, weighing, and sampling processes.
Monitor vessel schedules, booking confirmations, cut-off dates, and ensure timely delivery and dispatch of shipments as per the plan.
Coordinate and resolve any on-site or documentation-related issues that may arise during cargo handling or customs clearance.
Organize, archive, and manage export documentation in a systematic and accessible manner.
Perform other tasks assigned by the Logistics Manager or department head.