Events and Administration Coordinator (06 Months & Third-Party Contract)

WHY JOIN RMIT VIETNAM?
At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.
Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.
WHAT WE OFFER
Competitive remuneration VND package for Vietnamese candidates.
Contract duration: 6 months
Annual leave: 1 day per working month
Free use of onsite sports and fitness facilities
Library on campus and online - access to the RMIT Australia online library
Access to state-of-the-art facilities and resources
A vibrant and diverse campus life and more!
POSITION SUMMARY
The Event and Administration Coordinator plays a pivotal role in supporting The Business School's strategic engagement, communications, and operational activities. This position is responsible for the end-to-end coordination of a diverse portfolio of events, including academic conferences, industry engagement initiatives, alumni and student activities, staff events, and flagship school-wide programs. The role requires a highly organised and detail-oriented professional who can manage complex event logistics, provide high-quality administrative support, and coordinate effectively with internal and external stakeholders. Working closely with academic and professional staff, the coordinator helps ensure the successful delivery of events and initiatives that enhance The Business School's reputation, strengthen stakeholder relationships, and support its strategic objectives.
Key Accountabilities Summary
Event Planning and Coordination
Support the planning and delivery of The Business School's events and engagement activities, including conferences, industry events, student and alumni activities, and staff events.
Coordinate event logistics such as venue setup, catering, audiovisual requirements, registration, transportation, and onsite support.
Prepare event materials, including run sheets, briefing documents, invitations, programs, and promotional content.
Liaise with internal stakeholders and external suppliers to ensure event requirements are met and activities run smoothly.
Assist with event administration, including budget tracking, procurement, participant communications, and post-event reporting.
Provide general event support and undertake other duties as required to contribute to the successful delivery of The Business School's activities.
Administrative Tasks
Manage the inventory and distribution of event materials, merchandise, and office supplies as required.
Support procurement and payment processes, including obtaining quotations, preparing documentation, raising purchase requests, and following up on payments in accordance with university procedures.
Maintain accurate records of event and operational expenses and assist with budget tracking and reporting.
Assist in the preparation of reports, presentations, communications, and other materials as required.
Coordinate with internal stakeholders and external suppliers to support the delivery of events, projects, and operational activities.
Undertake other administrative and operational duties as required to support the effective functioning of The Business School's Events and Communication Team.
Other duties commensurate with the scope of the role.