EVENTS EXECUTIVE

Coordination of MICE events and ensuring the data is organized for the Events.
Responsibilities:
• Coordinating with a small team of English/French speaking event arrangers within the MICE
department (Meetings, Incentive, Conference, Events)
• Preparing and checking MICE programs and quotations for incentive houses, travel agency
and corporate customers, primarily from France and other markets where required
• Liaising with other team members to ensure completion of high quality proposals in line with strict client deadlines
• Working closely with our sales offices worldwide to format highly relevant responses using accurate, concise and professional language when responding in English
• Negotiating with suppliers and hotels in order to achieve the most competitive programs for our clients
• Managing and organizing each file from A to Z including: quotation, reservation, supplier and customer payments and communication and operations in the field during the event
• Compile accurate contracts in English language for each confirmed group
• Creating accurate and timely event plans, communicating clearly with those involved both within and outside of the company
• Helping to ensure that every inspection trip and incentive tour organized by EXO Travel runs smoothly and with 100% satisfaction of the client
• Managing events when clients are in-house including pre-inspection and quality control
• Assisting in updating and improvement of the product/cost database. Ensuring that all bookings are correctly entered into the Tourplan booking management system in a timely and accurate manner.