Executive Assistant (Fresher)

* Objective of job: Conduct office- and assistance activities
* Principle activities
• Communicate with internal and external areas as part of the task
• Take care of internal and external customers and visitors
• Administer resources/equipment (e.g. meeting rooms, supplies, etc.)
• Order basic supplies (e.g. spare parts, office supplies, etc.) according to company guidelines
• Perform and settle organizational tasks (e.g. arrange events, organize travels, etc.) according to company guidelines
• Prepare and maintain simple documents (e.g. presentations, lists, documentations, instructions, etc.) according to guidelines; in a common foreign language (e.g. English, French, etc.) as requested
• Compile documents (e.g. for meetings, etc.) and check them (e.g. for completeness, classification, etc.) according to guidelines
• Create simple evaluations, statistics and reports according to clear guidelines; in a common foreign language (e.g. English, French, etc.) as requested
• Plan, arrange, prepare, track and follow up on appointments (e.g. meetings, etc.)
• Carry out administrative tasks according to guidelines (e.g. preparing requests/BANFs, handling vacation administration, organizing files, archiving documents, answering and forwarding calls and mail, etc.)
* Special authorizations (e.g. powers of attorney, guidelines competence, authorities, information rights, references to legal or standards-relevant authorized representatives, etc.)