Executive Assistant to the CEOs

Executive Support & Calendar Management
Manage and optimize the CEOs' daily schedules, including meetings, appointments, and travel arrangements.
Prioritize and coordinate internal and external meetings across multiple time zones.
Ensure the CEOs are well-prepared for meetings with necessary briefing documents, reports, and talking points.
Meeting Coordination, Minutes & Follow-Ups
Organize and schedule executive meetings, board meetings, and cross-functional team discussions.
Prepare agendas, take detailed meeting minutes, and track key action points.
Follow up with relevant teams to ensure assigned tasks and commitments are completed on time.
Maintain a task tracking system to monitor project deadlines and priorities.
Translation & Interpretation
Assist in translating documents, reports, and business correspondence between English and Vietnamese.
Provide interpretation support during meetings, ensuring smooth communication between Vietnamese and English-speaking stakeholders.
Help draft and proofread bilingual materials for company-wide communication.
Communication & Coordination
Act as the primary point of contact between the CEOs and internal/external stakeholders.
Draft, proofread, and review emails, reports, presentations, and correspondence on behalf of the CEOs.
Maintain clear and professional communication with executive teams, department heads, business partners, and ownership.
Administrative & Operational Support
Handle general administrative duties, including document management, filing, and office organization.
Manage confidential records, contracts, and business agreements securely.
Oversee procurement of office supplies and ensure smooth office operations.
Assist in tracking and following up on key projects, initiatives, and deadlines.
Travel & Event Planning
Arrange local and international travel for the CEOs, including visas, accommodation, and itineraries.
Support the planning and execution of business trips, factory visits, and high-profile meetings.
Organize corporate events, VIP visits, and company-wide meetings as needed.
Confidentiality & Discretion
Handle sensitive business and personnel information with the highest level of confidentiality.
Maintain secure records of contracts, agreements, and strategic documents.
Special Projects & Business Support
Assist in preparing business reports, market research, and executive summaries.
Support cross-functional collaboration between TFC and Dary's leadership teams.
Lead or assist in special projects as assigned by the CEOs or wnership.