Executive Assistant

Company DescriptionVinSmart Future (VSF) is the leading technology company within the Vingroup Corporation, formed by the merger of the group's entire technology ecosystem, including VinApp, VinIT, VinBigdata, and other tech units. As a core driver of Vingroup's future growth, VSF is at the forefront of technological development, with artificial intelligence (AI) as its foundation. With a talented team of nearly 4,000 local and international technology experts, VSF focuses on creating high-utility technologies that enhance lives and connect data, models, and infrastructure to unlock new possibilities.
Role OverviewWe are looking for an Executive Assistant to provide direct support to a Senior Director in professional matters and daily coordination activities. The ideal candidate should have strong organizational and communication skills, good English proficiency, and the ability to coordinate multiple tasks while ensuring smooth communication and workflow across departments.
Key Responsibilities
Provide direct support to the Senior Director in professional matters and daily coordination activities.
Arrange and manage work schedules, meetings, and domestic and international business trips.
Prepare meeting materials, draft documents, meeting minutes, and work-related emails.
Collect and consolidate reports from relevant departments and units, ensuring completeness and timely submission.
Monitor project implementation progress, follow up on tasks, and consolidate updates.
Provide English translation and interpretation support.
Coordinate with internal departments to ensure smooth communication and workflow.
Key Requirements
Previous experience in an Executive Assistant or Secretary role; candidates with experience supporting foreign professionals working in Vietnam are preferred.
Good English proficiency in all four skills (listening, speaking, reading, and writing); candidates with an IELTS score of 7.5 or equivalent are preferred.
Strong organizational, scheduling, and time management skills, with the ability to handle multiple tasks simultaneously.
Careful, proactive, honest, and able to maintain confidentiality of work-related information.
Good communication skills, presentable appearance, and professional manner.
Understanding of management and project coordination (PMO).
Ability to work under pressure and willingness to travel when required.
Experience supporting foreign professionals working in Vietnam.
IELTS score of 7.5 or equivalent.
Benefits
Flexible working hours and attendance policy (Work from Home on working Saturdays).
Attractive compensation and bonus packages, highly competitive in the market.
Exclusive employee benefits across the Group's ecosystem in accordance with company policies.
Opportunity to work on large-scale and strategic technology projects.
Professional technology environment with leading scientists, experts, and engineers from top technology companies in Vietnam and around the world.
Free access to learning platforms such as Udemy, Coursera, and O'Reilly; internal workshops; sponsorship for professional certifications; and exclusive mentoring programs from the Group and Company leadership team.
Full statutory insurance coverage in accordance with Vietnamese Labor Law (Social Insurance, Health Insurance, Unemployment Insurance), along with private healthcare insurance based on job grade and annual health check-ups at reputable hospitals and healthcare centers nationwide.
Participation in internal activities, team-building programs, and annual company events.
LocationHanoi: TechnoPark Tower, Vinhomes Oceanpark, Gia Lam.