Facilities Admin

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
Providing onsite support
Administrations
Monitor and maintain office services and equipment inventory supplies, orders replacement supplies as needed (stationaries, water; pantry supply, spare part, courier service, ad-hoc, etc.)
Work with housekeeping team to ensure office is tidy up
Work with security team to ensure it is right security policy & process
Support to organize the client's event, activities
Control expense/contract of purchasing and other activities of all vendors related to Client
Manage and maintain the tracking files (Pantry consumable/Utility/Parking/Purchase
order utilization, Finance tracker, assets list, courier service, etc)
Support invoice/good receipt note/payment process as external (client) & internals' request
Coordinate building & maintenance issues for general repair (heating, air conditioner, fire protection system, office facilities, etc.)
Other tasks assigned by Client and Team Lead
Business Support
Receive/manage/handle the request from external (customer's request, 3rd clients and internal (HO/ finance team)
Support the weekly report, monthly report to Client and Account
Accounting
Perform account payable/ payment process & support accountant team on CSP
Meeting the clients' facilities needs
At JLL, we put client satisfaction at the front and center of everything we do. If you share our values, we will be more than happy to work with you. In this role, you'll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you'll take part in the procurement of vendors and services from time to time.
Making everyone safe and risk-free
Do you value workplace safety? If so, you'll be a perfect fit for the job. In this role, you will ensure everyone's health and safety by keeping safe workplace procedures in place and order. You'll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You'll also be expected to follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies.
Sound like you? To apply, you need to be a
Qualification
College or bachelor's degree
Have at least 01 year' experience for admin position
Communicate in English fluently
Good computer skills such as MS Office (Outlook, Word, Excel, etc.)
Able to work under pressure or working with multi tasks at the same time
Problem solving & negotiation skills
Passion for service
Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we're looking for!
Team player
JLL's unmatched excellence is only made possible by team work-a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our 'I am JLL' core behaviors is also under your mandate.
Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We'll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.
Location:
On-site -Ho Chi Minh City, VietnamIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [protected info]. This email is only to request an accommodation.
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