Facility Manager

Saigon South International School

Địa điểm làm việc: Hồ Chí Minh

Hết hạn: 11/03/2022

Chi tiết công việc
Giới thiệu công ty

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Việc làm Facility Manager

Mô tả công việc

I/ Job Summary:

The Facility Manager leads and manages the facilities management program of the school, provides operational oversight for all aspects of Facility Management service and contribute to school decisions regarding premises management and develop. The Facility Manager is also accountable for services of security, cleaning and gardening to make sure the surrounding environments is in a suitable and safe condition to work.
The Facility Manager interacts closely with the division heads and other school's stakeholders to deliver excellent quality services defined within the facilities management frameworks and program. The Facility Manager will have a lead role with the relevant local authorities for the facilities relevant subject.

II/ Essential duties and responsibilities:

Facilities planning and budgeting
- Coordinates and plans the facility service schedule for the school;
- Be responsible for financial management of the facilities annual operating budget.
- Identify and manage maintenance projects to ensure that projects are delivered within budget or to provide management with early warning of any potential budget overrun so that risk can be managed and mitigated. Review expenditure and achieve cost savings where possible;
Facilities management
- Supervises activities and operations of the Facility Department in line with the approved plan. Manages and oversees assigned areas to ensure all buildings and sites are appropriately maintained in accordance with accepted and established school standards;
- Attends facilities meetings to receive and/or convey information required to perform job functions. Collaborates with appropriate stakeholders for the purpose of receiving instructions, answering questions, scheduling work, carrying out assignments, and providing information about work in progress;
- Recommends improvements to facilities and site;
- Reviews furnishings and replacements when necessary;
- Supervises department and assigned personnel for the purpose of maximizing the efficiency of the workforce, meeting legal requirement and school objectives, and ensuring the provision of excellent customer service. Oversees employee supervision by working with supervisors and other key staff to select/ hire, insure training, motivate, evaluate, and disciplines department employees as necessary; Provide guidelines to staff to ensure the up-to date knowledge/ regulation applied;
- Handles complaints, requests and responds to complaints on time, and keeps records by incident reports;
- Is aware of and adheres to applicable school rules, regulations, legislation and procedures, national legislation on facilities relevant subject (Health and Safety, Fire Protection, etc.) from time to time; updates the School management with changes in local regulation which impact the school rules and propose the appropriate adjustment.
- The Facility Manager performs a full range of duties, including but not limited to:
  - Maintenance and operations of facilities and equipment:
  - Monitors and ensures all procedures and performance measures to maintain the building grounds and related resources and make sure effectiveness of use of space, facilities and grounds;
  - Develops and monitors the Site Maintenance Preventative Plan;
  - Implements operations procedures effectively to ensure service standards are maintained;
  - Monitors outsourced vendor, service provider, and/or contractor performance to ensure quality of outsources service and ad hoc maintenance is completed on time;
  - Assists in the management of all Facilities vendors on site ensuring they perform to the required standards -less school disruption and minimum impact to students, teachers and staff;
  - Works with Aquatics & Activities Directors in managing swimming pool to ensure that quality standards meet the H&S regulations;
  - Implements weekly and monthly facility and maintenance reports or/and other reports as required;
  - Works with the Catering Company in the management of the facilities to ensure that quality standards of hygiene are maintained;
  - Cleaning service
  - - Monitors cleaning service to ensure the cleanliness and hygiene of the campus is kept to the highest standard with day to day close monitoring of cleaning operations and activities.
  - Gardening service
  - Monitors gardening service to ensure safe and attractive ground areas and athletic fields.
  - Works with Chief of Gardener and/or contractor for planing and developing the landscapes projects.
  - Security service
  - Monitors security guards to ensure the effective security of the campus with day to day close monitoring of security operations and activities;
  - Develops and implements security management plan and traffic management plan;
- The Facility Manager to undertake other duties appropriate to the grading of the position required as assigned by Associate Head of School/ Head of School.

Yêu cầu công việc

Knowledge, Education and Experience:

BA degree in a related field such as Construction/ Engineering/ Facility Management. A post graduate qualification is a plus.
At least 10 years of relevant working experience and at least 5 years of experience as Facility Manager.
Working experience in the education or service industry is preferred
Comprehensive understanding of building maintenance and repair methods and requirements

Skills:

Good leadership and management skills
Good interpersonal and communication skill (both speaking and writing)
Fluent in English (both speaking and writing); Fluent in Vietnamese is a plus
Excellent organizational skills
Good planning and project management skills

Abilities:

Ability to work independently or in a team and with multi-task ability
Ability to establish and maintain working relationship with a wide range of individual and groups.

Physical demands: