Finance & Admin Manager

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The Finance & Admin Manager is responsible for the overall operation of the company's Finance &
Administration function, combining hands-on financial responsibilities with team management and
financial reporting.
The role takes direct responsibility for budget preparation and monitoring, funding planning, cash-flow forecasting, payment authorisation, banking, and management/Group reportings,while overseeing the Accounting functions through the accountants.
Key Accountabilities:
The Finance & Admin Manager is accountable for ensuring that:
• The budget, funding and cash position are effectively planned and monitored.
• Financial commitments and payments follow appropriate approval and control procedures.
• Bank payments are properly authorised.
• Leadership and Group Management receive reliable and timely financial information.
• The Finance & Administration team operates effectively on a day-to-day basis.
• To liaise with authorities to settle issues of the company.
Detailed responsibilities:
1. Budget, Financial Planning & Funding
• Lead and coordinate the annual budget process for the company.
• Monitor actual expenditure and income against the approved budget and follow up on
significant variances with relevant departments.
• Review financial commitments and approved but unpaid amounts to ensure appropriate budget
and cash management.
• Prepare and manage the monthly Funding Plan and funding requests.
• Prepare cash-flow forecasts using actual cash position, expected receipts, payments and
financial commitments.
• Work with the departments to ensure data used for budget monitoring,funding and forecasting is accurate and up to date.
• Analyze financial data to identify cost-saving opportunities and improve profitability.
2. Payment & Banking
• Monitor the approval process. Review Payment Vouchers and payment requests prepared by the AP accountant.
• Review payment approvals and ensure required financial controls have been followed before
payment.
• Check expenditure against the approved budget before financial commitments are made.
• Follow up on payment status and work with the Accountant to resolve significant
banking or payment issues.
• To work with HQ and the banks for LC loan/ BG for projects.
• To proceed profit transfer per HQ request yearly.
3. Financial & Management Reporting
• Prepare and analyse regular management reports for BOD.
• Review actual financial performance against budget and explain significant variances.
•Develop financial models and collaborate with relevant departments to gather appropriate data in order to make financial forecasts to access contingent risks/ opportunities that can impact to company finance.
• Prepare cash-flow, funding and other financial information required for management decision-making.
• Own financial reporting and responses to Group Management.
• Coordinate with the departments to obtain accurate accounting schedules and supporting
information for management and Group reports.
• Respond to financial queries from BOD accurately and within required timelines.
• Cooperate with auditors to Review VAS/statutory reports where required.
• Cooperate with auditors to prepare/review TP reports where required.
4. Financial Control & Operational Oversight
• Maintain practical oversight of the company's financial controls and approval processes.
• Review significant or unusual transactions and follow up on financial-control issues.
• Review key outputs from accounting systems and bank reconciliations where required.
• Monitor the financial impact of payables, commitments and significant receivable issues.
• Prepare/Maintain oversight of significant VAT, PIT, FCT, CIT and other compliance matters.
Make monthly/yearly declaration on VAT, PIT, CIT,FCT
• Ensure appropriate segregation between payment preparation, checking, approval and bank
Authorisation.
• Enforce financial policies, risk management, and regulatory compliance.
• Manage internal/external audits and tax filing documentation.
•Update and ensure compliance with new tax regulations and accounting standards for the company.
5. Team & Administration Management
• Manage the overall Finance & Administration function and ensure responsibilities are clearly
allocated.
• Negotiate contracts and manage relationships with external vendors, landlords, and service providers.
• Ensure effective communication of relevant financial and administrative requirements across
the company.
• Manage company licenses, certificates, and ensure all business operations comply with local laws and regulations.
• Manage compulsory admisnitrative reports such as invetsment operational reports,labor reports... and ensure all comply with local laws and regulations.
• Improve practical workflows, documentation, systems and reporting processes where appropriate.