I. Job Overview
The Finance and Accounting Supervisor will oversee and support all accounting and finance activities, ensuring adherence to best practices, accuracy, and timely reporting. Reporting to the General manager and co-working with the accounting/auditing company, this role includes responsibilities in financial and management accounting, cash flow oversight, audit management, and team development. The ideal candidate will drive financial standards to aid in critical decision-making processes.
• Manage general ledger, invoicing, payments, and monthly/year-end closings.
• Manage the purchase(Office stationery, personal and common equipment, 3rd-party service, etc) and order to the office administrator.
• Conduct financial reporting, inventory checks, and fixed asset management.
• Supervise cash flow, internal and external audits, and provide ad hoc reports.
II. Roles and Responsibilities
1. FINANCIAL ACCOUNTING
• Implement efficient invoicing, collection processes, and payment schemes following authorization policies.
• Maintain the General Ledger, ensuring all transactions are properly documented; oversee monthly and year-end closing, including preparation of journal entries.
• Regularly review the General Ledger to ensure accurate cost coding and update ledger accounts or cost codes as needed; prepare cost reports as required by management.
• Oversee the computerized accounting system, support accounting staff, and generate reports/statements.
• Manage annual inventory checks and maintain the fixed assets register; ensure regular asset/inventory checks across departments.
• Lead month-end closings with account reconciliations and address any discrepancies.
2. MANAGEMENT ACCOUNTING AND SUPPORT
• Provide management reports, both internal and external, as requested by the outsourcing accounting and auditing company that we had contracted to receive the service.
• Manage cash flow and local bank balances in VND and USD.
• Assist with internal/external audits.
• Create ad hoc reports as requested by the CA or General Director.
• Assist in risk management and internal control.
• Co-working with
HR manager for salary and The office administrator for purchase.
3. OTHER RESPONSIBILITIES
• Ensure accurate bookkeeping for timely and reliable information to support decision-making.
• Drive improvements in financial reporting standards; contribute to both financial and operational performance.
• Uphold confidentiality and compliance with company policies, regulations, and manuals, setting an example within the team.
