Fixed Asset Management Consultant

1. Verification and valuation of the assets of all divisions
1.1 Preparation for Inventory.
1.1.1 The Consultant should carry out an analysis of the MRC existing documentation of fixed assets:
a. Register of fixed assets and other accounting data;
b. Technical documentation;
c. Legal documentation.
1.1.2 The Consultant should provide consultations on the current accounting of fixed assets to the Admin Division and Admin and Finance Team.
1.1.3 Upon the results of conducted analysis the Consultant should provide a presentation for the Admin Director on current management of fixed Asset management.
2. Asset registration and inventory
2.1 Development of the inventory plan and methodology.
2.1.1 Development of methodology, methodological provisions and formats/tables for realization of general physical inventory.
2.1.2 Development of plan for inventory of the categories of fixed assets where it is required. Consult the existing Fixed Assets manual.
2.1.3 For the purposes of the inventory, as well as for further appropriate accounting and valuation of fixed assets to develop detailed shapes / patterns in the context of the following appropriate groups of fixed assets.
2.1.4 Perform Fix Asset physical verification for 2019.
a. Undertakes and coordinates asset inventory processes.
b. Manages the completeness, accuracy and timely update of the Asset Register including supporting documentation, disposal records, security of Asset Register system.
c. Coordinate, update, and maintain the fixed assets tracking system for all PHD fixed assets.
d. Ensures all fixed assets are properly tagged/labelled and recorded in the fixed asset tracking system.
2.1.5 Report to the MRC Property Survey Committee for on the above.
2.1.6 Complete disposal of unused and damaged.
3. implementation of asset management system
3.1 implementing the fixed assets management system
a. Reconciliation of the fixed assets tracking database (Microsoft Navision) with related fixed assets general ledger and coordinates any variances with relevant finance staff.
b. Assists with the update of Asset registry written procedures.
c. Quarterly and annual reporting of the asset portfolio.
d. Monthly review of operating statements.
e. Ensure system is running properly.
3.2 Prepare training materials, templates and carry out trainings for staff. One of the trainings shall include the use of the Microsoft Dynamic fixed asset.
Plan for 2020 Fix Asset physical verification, prepare all necessary documentation
Final report and Handover note, short implementation manual on fix asset management and handover work to MRC staff for implementation.