GENERAL AFFAIRS SUPERVISOR

Mô tả Công việc
JOB PURPOSE
Lead and supervise all General Affairs (GA) activities to ensure smooth daily operation of office and factory facilities.
Manage outsourced service providers including canteen, security, transportation other facility contractors.
Ensure all administrative services comply with company policies, legal requirements and customer standards.
Optimize GA operating costs while maintaining high service quality and employee satisfaction.
Continuously improve administrative systems, procedures and workplace environment.
JOB DESCRIPTION
General Administration
Supervise all daily administration activities.
Develop and improve GA policies, procedures and work instructions.
Manage stationary, uniforms, PPE, lockers, furniture and office equipment.
Manage company assets assigned to GA.
Control meeting rooms, office facilities and common areas.
Coordinate travel arrangements including hotel, air tickets and transportation. requirements.
Facility Management
Supervise maintenance of office buildings and factory common facilities.
Coordinate repair and preventive maintenance activities.
Ensure utilities including electricity, water, air conditioning and office equipment are functioning properly.
Monitor housekeeping and workplace cleanliness.
Supplier Management
Manage and evaluate Suppliers including:
Review service contracts before renewal.
Control supplier service cost and contract compliance.
Handle supplier complaints and corrective actions.
With suppliers:
Canteen service
Security service
Pest control
Waste collection
Transportation service
With JSC:
Parking management
Cleaning service
Gardening/Landscaping
Fire fighting system
Building
Cost Management & Budget Control
Prepare annual General Affairs budget and monthly cost forecast.
Monitor and control all General Affairs operating expenses within the approved budget.
Analyze monthly GA expenses and identify cost saving opportunities.
Verify and approve suppliers' monthly service reports and invoices before payment process.
Cooperate with Finance to monitor budget utilization.
Negotiate service contracts to optimize quality and cost effectiveness.
Ensure purchasing activities comply with company purchasing procedures.
Prepare monthly GA cost reports for HR Manager.
People Management
Supervise and develop General Affairs staff and cleaning team.
Assign daily tasks and monitor work performance.
Set work objectives and conduct performance evaluations.
Coach, train and develop team members.
Manage attendance, leave requests and overtime of subordinate employees.
Ensure team compliance with company policies, safety regulations and working procedures.
Build teamwork and maintain employee discipline.
Plan manpower allocation to support business operations efficiently.
Expatriate Administration
Coordinate and process Work Permit applications, renewals and cancellations.
Coordinate Temporary Residence Card (TRC), Visa and Temporary Residence Registration procedures.
Arrange apartment leasing for expatriates.
Maintain accurate records of expatriate legal documents and ensure timely renewal.