MAIN DUTIES & DETAILED ACTIVITIES
Responsibility 1 - Reception & Documentation (30%)
- Handle incoming/outgoing calls, mails and documents; maintain proper records.
- Welcome guests, check schedules and guide them to meeting rooms when needed.
- Manage office administrative supplies and services, including stationery, drinking water, name cards, office equipment, plants, photocopying, etc.
- Handle notarization/certification when required.
- Coordinate with landlord/building management regarding parking, repairs, goods delivery and other related matters.
- Handle other ad-hoc administrative tasks as assigned.
Responsibility 2 - Uniform Management (15%)
- Act as the focal point for uniform management across all stores.
- Receive uniform orders from stores, arrange purchasing, process data and coordinate delivery.
- Monitor uniform stock, orders and delivery status on a monthly basis.
- Record and submit uniform data to HR before the monthly payroll period.
- Handle other uniform-related tasks when required.
Responsibility 3 - Admin & Service Management (55%)
- Arrange and monitor cleaning schedules for the office and related areas.
- Coordinate with suppliers to ensure service quality and smooth operations.
- Manage various services including cleaning, laundry, printing, EMS, pest control, security, internet, gardening, car rental, parking, garbage collection, hotel booking and flight tickets.
- Follow up and resolve service-related issues; process supplier payments.
- Monitor contracts and handle contract renewal/annex procedures when required.
- Search for new suppliers and compare prices and service quality when needed.
- Perform other tasks as assigned by the Line Manager.
WHO YOU ARE ?
- College and above
- 1-2 years experience working in related fields
- Good in English
- Good in computer literacy, ms office, excel, pp...
- Well organization, accurate and able to prioritize and plan work activities to use time efficiently
- Be loyal, honest, carefull, hard-working, learn quickly
- Good communication skill, ability to work independently as well as within a team
- Have a high sense of responsibility, be willing to take initiative and support
- Be enthusiatic and ready to work overtime when necessary
JOIN US, LET'S SEE WHAT WE CAN OFFER
- Competitive salary & allowances
- 13th month salary
- 12 day annual leave days
- Accident insurance 24/7
- Internal discount (-50%) for brands of Pizza 4P's, Ippudo, About Life Coffee, etc