Position: Human Resource and Administrative Intern
📍 Location: Ho Chi Minh City, Vietnam
👤 Reporting to: Finance Associate
🏢 Working Model: On-site
About Decision Lab
Decision Lab is a boutique, insights-led consulting firm that enables organisations to make informed, confident decisions through agile research and analytics. We combine deep local understanding with rigorous data to uncover what matters most - helping clients grow, innovate, and lead in dynamic markets. With sector expertise and a best-in-class ability to generate precise primary data, we deliver the insights businesses need to excel in the markets where they operate.
About Finance Department
The Finance Department at Decision Lab manages the company's financial operations, reporting, and compliance to ensure accuracy and efficiency. We work closely with other teams to streamline processes, support HR and administrative activities, and provide reliable data for decision-making. Our team values professionalism, collaboration, and continuous improvement.
Who Are We Looking For?
We are looking for an HR and Admin Intern to join our team and be part of our growth journey.
You will be responsible for supporting the company's Finance Department.
What Will You Get To Do?
HR Support
Prepare onboarding and offboarding paperwork (labor contracts, NDA, Data Protect Agreement,..) and coordinate with relevant departments.
Assist in preparing salary increase/decrease appendices for employees.
Support registration of private insurance for employees with ≥1-year tenure.
Support dependents registration and tax-related paperwork for employees.
Assist in social insurance procedures: increase/decrease labor declarations (monthly), closing insurance books for resigned employees, and annual arrears settlement.
Prepare regular HR reports:
Labor fluctuation report (monthly)
Annual leave report (monthly)
Administration Support
Update employee information for office access cards.
Send, receive, and track hard-copy mail and documents.
Manage company accounts for employees (Hubspot, Microsoft, etc.).
Support management of company assets such as laptops, screens, and peripherals.
Assist in printing, scanning, and uploading documents for company's sell and buy documents.
Support procurement tasks:
purchasing Goong gifts, snacks, stationery, and other office supplies.
Assist with ad-hoc paperwork such as salary regulation updates, visa card applications, VNeID requirements, etc.
Track monthly recurring payments (247, Grab, CMC, etc.).
What Is In It For You?
Attractive benefits: Monthly Allowance, company laptop, Birthday present, Snack bar, Weekly happy hour at our office every Friday;
6 annual leave days for the 6-month internship period.
Engage with a vibrant and dynamic team;
Work in a modern office in the city centre located in District 1 from 9 am-6 pm, Monday to Friday;
Hands-on experience and mentorship from professional colleagues and the Finance Director.
Opportunity to become an Associate and grow into higher levels after a successful internship.
What Will You Need?
Holder of Bachelor's Degree or last year student, preferably majoring in Human Resources, Business Administration, Finance, or related fields;
Good analytical and problem-solving skills;
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint);
A talent for integrating effective tools in your work;
Good communication skills and proficiency in both written and oral English and Vietnamese;
Ability to align and build collaborative relationships with different stakeholders;.
Highly detail-oriented, organised, logical thinking, independent, and able to perform various tasks in a fast-paced environment.
Recruitment Process:
Round 1: CV Screening ( expected 12/12 - 16/12)
Round 2: Personality test (expected 16/12 - 19/12)
Round 3: Virtual Interview with Finance Associate (expected 22/10 - 25/10)
Apply directly via LinkedIn or send your CV to [protected info] with the subject line:
HR and Admin Intern - [Your Name].
Join us at Decision Lab and be Vietnam's most modern Market Research agency!
