[HCM] Đại Học RMIT Việt Nam Tuyển Dụng Project Support Officer Full-time 2021

YOUR ROLE
As a Project Support Officer, you will be is responsible for execute and manage project administrative works following PMO (Project Management Office) documentation requirement under RMIT Gateway Capital Project Management frameworks. In addition, you will also execute and manage administrative Procure to Pay (P2P) for all capital project works. It provides support to the Senior Project Manager by providing relevant project reporting to ensure governance and control are in place.
KEY ACCOUNTABILITIES
Manage soft and hard copies according to PMO (project management office) documentation requirement of RMIT Gateway capital project management framework throughout all project life cycle stages: concept, initiate, plan, deliver and close-out.
Organize, track, and maintain, archive project related files, drawings, materials, and correspondence in both physical and digital forms, ensuring documents are distributed among the stakeholders involved.
Execute project P2P (procure to pay) administrative activities such as purchase requisitions, purchase order, contract documentation, payment to supplier on ERP system.
Document and facilitate service/good supply contracts agreement sign-off and other relevant documentation as integral part of contracts (such as variation, instructions, appendixes etc.)
Run project administrative regular and ad-hoc project expenditure and budget reports, coordinate with finance and accountant to ensure data accuracy.
Facilitate and Project governance meetings such as regular PCG (project control group meeting), Business case and variation review panel.
Set up logs relating to all documents including but not limited to: instructions, change orders, variations, non-conformance notices, correspondence, requests for approvals and information. Post changes to computerised and manual control record logs and will maintain related file systems
Assist the RMIT site- based Project Management Team with file reviews, organizing files according to client's data management systems, scanning hardcopy files and reports and uploading the electronic files to databases and digital libraries.
Draft and prepare all documentation and correspondence to external parties and authorities as part of project due diligence works, permits documentation, and project communication.
Report to RMIT Property services Senior Project Manager, on any issues relating to statutory approvals and compliance monitoring by any statutory undertakers.
Ensure high confidentiality of all proprietary information in any forms as it relates to the business, projects and developments
Liaise with RMIT Operations Team for provision of handover of as-built drawings and manuals and other information relating to the completed development.
Other ad-hoc secretarial and administration tasks as required.
OUR REQUIREMENTS
2-year working experience in the same position or equivalent.
Demonstrated experience Project Management Office and/or Project Documentation control (Construction project related is preferred)
Proficient IT skills including the use of email, MS office, Power BI, and other office software
Excellent reporting documentation skill including spending reporting, project KPI reporting, project dashboard using related software.
Experience in managing transaction on ERP environment (Workday ERP experience is an advantage)
Highly skilled in drafting, writing business reports and letters.
Proven experience of coordinating and execute administrative works and reporting work with complex stakeholders such as accountant, finance, project managers and external parties such as consultants, contractors.
Hand on experience in Project Procure to Pay administrative process.
Experience in customer service environment.
Demonstrated ability to work in a team environment
Strong interpersonal and negotiation skills, including the ability to communicate effectively with a wide range of people
Ability to display appropriate behaviours in line with the position, as per the RMIT values
BENEFITS
Highly competitive VND salary (plus allowances) starting from 22,280,000 VND gross depending on proven track record in meeting all the key selection criteria.
13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
Free use of onsite gym
Library on campus and online - access to RMIT Australia online library
Education fee support for staff dependents after a qualifying period
FURTHER INFO
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent).
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