Event Operations Intern
Project: The Scaling Business Summit 2026 (SBS26)
Theme: The People of Vietnam. Real Life. Real People. Real Connections.
Location: Ho Chi Minh City
Working format: Hybrid
Duration: December 2025 - February 2026
1. About the Project
The Scaling Business Summit (SBS) is a premier international event gathering founders, business owners, and industry experts to explore entrepreneurship and business growth.
SBS 2026 will be hosted from Feb 2nd - 7th, 2026 with two distinct pillars:
Part I: The Summit Experience (Feb 2nd - 5th): A highly curated, intimate, "once-in-a-lifetime" retreat designed for key partners, VIP clients, and global thought leaders.
Part II: The Scaling Business Conference (Feb 6th - 7th): A large-scale, business-first conference focusing on scaling strategies, cross-border expansion, and tech-enabled transformation.
The Mission: We are not just organizing a conference; we are showcasing "The People of Vietnam"-creating real connections through real life experiences. We need a proactive Intern to help turn this ambitious vision into reality.
2. Key Responsibilities
We're looking for an Operation Event Intern to join our fast-paced, international team. This role focuses on operational execution, including event logistics, vendor management, contracts, paperwork, and financial coordination. You will serve as the main point of contact for external vendors and work closely with internal teams to ensure events run smoothly and efficiently.
You will work directly with the Event Manager and Core Team to support the end-to-end logistics and operation of the summit.
Pre-Event (Planning Phase):
Vendor Management: Assist in sourcing, contacting, and coordinating with local suppliers (venues, catering, transportation, printing, merchandise) to ensure quality and cost-efficiency.
Guest Experience Support: Handle communication with international attendees, assist with travel arrangements, accommodation bookings, and RSVP tracking.
Logistics Coordination: Support the planning of the "Summit Experience" tour (Part I), ensuring seamless movement of VIP guests between locations.
Admin & Documentation: Assist with contracts, paperwork, and translation of event documents (English - Vietnamese).
Sponsor Support: Assist the team in liaising with sponsors and potential partners by coordinating logistics, documentation, and timely follow-ups.
On-Site (Execution Phase - Feb 2026):
Event Operation: Act as a key on-site coordinator during the event days (Check-in, Stage assistance, Flow management).
Troubleshooting: Be the "go-to" person to handle ad-hoc issues and ensure guests have a smooth experience.
VIP Care: Support the needs of international speakers and VIP guests.
3. Requirements
Language: Advanced proficiency in English (Reading, Writing, and Speaking) is a MUST. You will communicate daily with international stakeholders and draft English documents.
Experience: Previous experience in organizing events (school clubs, NGOs, or part-time jobs) is highly preferred.
Skills: Strong organizational and time-management skills; High attention to detail (crucial for logistics); Ability to work under pressure and handle multiple tasks simultaneously; Proficiency in Google Workspace (Docs, Sheets, Slides).
Attitude: Proactive, "can-do" attitude, eager to learn, and passionate about creating impactful experiences.
4. Why Join Us?
Global Exposure: Work on a high-level international project and connect with global founders, CEOs, and
business leaders.
Real-world Experience: Gain hands-on experience in managing complex, large-scale events from concept to execution.
Networking: Expand your professional network within the business and tech community.
Compensation: Competitive internship allowance (and potential bonus based on performance).
Certification: Certificate of Completion and Reference Letter upon successful completion of the project.
5. Benefits
A fun & dynamic environment and freedom to be creative.
Rock in an open-mind, kind & humble team.
A laptop is provided
Hands-on experience in a professional office environment
Opportunity to work closely with experienced professionals and learn from global industry experts
Participation in sports clubs and engagement activities such as badminton, running club, events...
Modern office with a flexible relaxing zone.
Working time: 9AM - 6PM from Monday - Friday
6. How To Apply
Please send your CV (in English) and a short Cover Letter explaining why you are the right fit for SBS 2026 to:
Email: [protected info]
Subject: [SBS 2026] Event Intern - [Your Full Name]
Note: Only shortlisted candidates will be contacted for an interview.
APPLY HERE
