Head Of Admin & IT

JOB PURPOSE
The Head of Admin & IT Department is responsible for overseeing Administration, Procurement, Asset Management, IT, Workplace Safety, and related support services, ensuring efficient operations, cost effectiveness, compliance, and a safe and well-organized working environment.
KEY RESPONSIBILITIES
1. Office & Facility Management
- Oversee daily office operations, facilities, office supplies, equipment, and workplace services.
- Manage office leasing, maintenance, renovation, security, cleaning, and other facility-related matters.
- Ensure compliance with relevant health, safety, and workplace regulations.
2. Procurement & Asset Management
- Develop and manage procurement plans, policies, and processes to ensure quality, cost effectiveness, and timely delivery.
- Manage company assets, including inventory, maintenance, transfer, and disposal.
- Manage vendor selection, evaluation, negotiation, and performance to ensure service quality and cost efficiency.
3. Outsourcing & Support Services
- Manage outsourced services such as cleaning, security, parking, maintenance, and other business support services.
- Monitor service quality and conduct regular vendor performance reviews.
- Provide administrative support for company events, meetings, business travel, and other operational activities.
4. Process & Document Management
- Develop and improve administrative policies, procedures, and workflows to enhance operational efficiency.
- Maintain effective document control and filing systems.
5. Workplace Safety & Compliance
- Ensure compliance with regulations on Occupational Safety & Health, Fire Prevention & Fighting (PCCC), and workplace environment standards.
- Establish and maintain emergency response procedures and workplace safety guidelines.
6. IT Management
- Oversee IT services and ensure reliable and effective IT support for internal users.
- Develop and implement annual IT plans based on business needs.
- Monitor IT service quality, system performance, and user satisfaction.
7. Team Management
- Lead, manage, and develop the Admin & IT team, including recruitment, onboarding, training, and performance management.
- Foster a positive, collaborative, and service-oriented working environment.
8. Budget & Cost Control
- Prepare and manage the Administration & IT budget, monitor expenses, and identify cost-saving opportunities.
- Negotiate contracts and commercial terms with vendors and service providers.