POSITION SUMMARY (Objective/Purpose of Position):
Assistant to HR &
Admin Manager is responsible for administrative and HR support. This role includes hiring, employee data management, workforce management system, onboarding and separation, employee relations, administration support, and key tasks from line manager.
Business Processes that role has responsibility for/in: CRITICAL ROLE:
• Hiring
• Employee data management
• Workforce management system
• Onboarding and separation
• Employee relation
• Administration support
• Key tasks from line manager.
Key RESPONSIBILITIES:
Major Actions and Support Actions
1 Hiring: Job posting, CV selection, Interview arrangement, Making offer proposal
2 Employee Data Management: Maintain employee data for new and separated employees in LP Core. Update employees' data change (org change/title/cost center/report line/bank account/phone/address etc.) in LP Core. Collect and maintain other employee data whenever needed. Employee profile management. Labor contract management, incl. new, extension, etc.
3 Workforce Management System: Collect and maintain data for employee work time and absenteeism. Monthly working attendance checking. Troubleshooting for employees' problem in attendance system
4 Onboarding and Separation: Prepare new employees' onboarding, conduct the onboarding process and collect on boarding material. Coordinate New Employee Onboard Training. Collect separation information and conduct the following payroll process, distribute separation letters to employees
On-board and exiting procedure
5 Employee Relations: Coordinate employee-related events and activities (Annual Party, Celebration, LP Voice, Earth Day, Appreciation Day, etc.,) Organize town hall meetings or other open communication. Arrange offline employee benefits preparation, communication and distribution
6 Administration: Support plant office administration activities, e.g. visitors' reception, hotel booking, car arrangement, etc. Stationery management. Plant campus daily management (planting, cleaning, etc.,). Canteen management. Order placement and receiving goods for all types of materials/services. Chinese colleagues' working VISA, accommodation, car, hotel, etc
arrangement. Other Task Assigned by Superior.
