HR and Admin Executive

Working time: Mon-Fri
Working location: HCMC
1. Human Resources Operations
Talent Acquisition & Employee Onboarding
Coordinate recruitment activities, including job postings, CV screening, preliminary interviews, candidate evaluations, interview arrangements, and offer preparation.
Facilitate onboarding processes, including employee orientation, document collection, and policy familiarization.
Maintain and update employee records and HR databases.
Employee Relations & HR Compliance
Provide day-to-day support to employees on HR policies, attendance, leave, and other employment-related matters.
Monitor probation periods, employment contract renewals, and employee offboarding.
Coordinate with external HR and payroll service providers to support compliance with Vietnamese labor regulations.
Assist with exit interviews and employee engagement initiatives.
Payroll, Benefits & HR Administration
Consolidate monthly payroll information, including attendance, leave balances, and employee changes, for processing by external payroll providers.
Support the administration of social insurance, health insurance, and personal income tax documentation.
Maintain employee benefits and leave records and assist in organizing internal company activities.
Coordinate with the Vietnam Employer of Record (EOR) provider on relevant HR and administrative matters.
Performance Management & Learning Support
Coordinate performance review schedules and collect relevant documentation.
Assist in organizing employee training programs and external learning activities.
Expatriate Administration
Coordinate documentation for expatriate visa applications, work permits, and temporary residence cards.
Provide administrative assistance with relocation arrangements and local orientation.
2. Office & General Administration
Manage routine office administration, including purchasing, inventory control, and supplier coordination.
Process payment requests, employee reimbursements, and monthly expense records.
Arrange meetings, internal events, business visits, and other logistical requirements.
Coordinate with the regional IT team regarding equipment setup, access, and technical support.
Ensure the office remains organized, well-equipped, and operationally efficient.
Requirements
Education & Experience
Bachelor's degree in Human Resources, Business Administration, or a related discipline.
At least 5 years of experience in HR operations, office administration, or a combination of both in an international working environment.
Minimum 3 years of hands-on recruitment experience.
Familiarity with Vietnamese labor regulations and HR administrative procedures.
Experience collaborating with colleagues across different cultures is an advantage.
Relevant HR certifications are a plus.
Language & Communication
Fluent in English, with the ability to communicate effectively in writing and verbally.
Comfortable working with international colleagues, external service providers, and local authorities.
Key Competencies
Strong recruitment and candidate coordination skills.
Excellent organizational skills with the ability to manage multiple priorities.
High attention to detail, reliability, and a proactive working style.
Good interpersonal skills and discretion when handling confidential information.
Ability to work independently while following guidance from senior management.