HR Assistant

Summary: The HR-Admin (based in Viet Nam office) will be responsible for human resources functions and providing administrative support to all department in our rep office, ensuring efficient day-to-day operations.
Reports To: HR Manager
Essential Duties and Responsibilities include the following. Other duties may be assigned.
1. Recruitment & Onboarding/Offboarding Support
2. Employee Records & Documentation Management
• Maintain and update employee files, both digital and paper-based, ensuring accuracy and confidentiality.
• Manage labor contract for employees.
3. Payroll & Benefits Support
• Prepare the data for payroll process: attendance and leave records, overtime data...
4. Support foreigner staffs
• Support for foreinger employees: legalized certificate/ document, apply for Non-criminal record, work permit...
5. Support for setting up samples reviews (2 times per year)
• Contact vendors/ factories about sample delivery/pick up schedules and coordinate with them until all samples are delivered/picked up.
6. Admin jobs
• Purchase working tools, stationery for office, studio and QC
• Hotel/accommodation/ car arrangement for buyers/ QC team
• Handle general HR/admin office management duties, including scheduling meetings and coordinating with external vendors.
• Reponsible for organizing company events: such as moon cakes, YEP...
• Other tasks assigned by HR Manager