HR & ENG Admin Executive

Mô tả Công việc
2.1. HR Services (Administration & Facility)
• Supervise and coordinate daily cleaning, pantry, canteen, and laundry services.
• Manage staff transportation (shuttle bus), ensure punctuality, and handle disruptions (traffic, schedule changes).
• Track HR Facility matters (assets, premises) on the system (MISA).
• Place orders and manage stock for pantry supplies, consumables, and stationery.
• Handle goods receiving for stationery, PPE, vouchers, pantry supplies, and office furniture.
• Manage drinking water supply and other office utility services.
2.2. Recruitment & Onboarding
• Post job openings and source candidates through recruitment channels (e.g., CareerViet and others).
• Screen resumes, arrange interview schedules, and track recruitment progress.
• Prepare onboarding documentation for new hires; coordinate access card, FaceID setup, uniform, and locker assignment.
• Conduct orientation sessions for new employees.
2.3. Employee Engagement
• Conduct periodic employee engagement surveys.
• Organize monthly birthday celebrations, Welcome Newcomer programs, and other internal activities.
• Draft and publish internal newsletters and communication posts (health, branding, internal updates).
• Receive and address employee concerns, coordinating with relevant departments to resolve them.
• Host visitors/guests: welcome board, refreshments, cleanliness of the reception area, and PPE provision when required.
2.4. Compliance & Records
• Track and close gaps identified in weekly GMP and SHE assessments.
• Maintain the guest register for access control on the MISA system.
• Manage locker assignments and conduct periodic vendor evaluations.
• Maintain hardcopy records, manage service contracts, and update SOPs on the DMS system.
2.5. Engineering Administration (Engineering Admin)
• Coordinate shift scheduling (shift patterns, weekly day-off arrangements) for the Engineering department together with line supervisors, ensuring adequate manpower coverage.
• Process and track leave requests (annual leave, unpaid leave, etc.) for Engineering employees in compliance with company policy and labor regulations.
• Monitor and verify overtime (OT) registration and approval for Engineering staff, ensuring OT is properly authorized and recorded.
• Coordinate timesheet and attendance data with the C&B/Payroll team to ensure accurate and timely salary computation for Engineering employees.
• Monitor the Engineering department's compliance with HR policies and labor regulations (working hours, rest time, contracts, etc.), and escalate issues to HR Manager/HOD as needed.
• Support the communication and rollout of HR programs and initiatives (engagement activities, performance management, training, recognition, etc.) within the Engineering department.
• Act as the day-to-day HR focal point for Engineering, ensuring smooth communication and consistent application of HR policy between HR and the Engineering team.