HR GENERALIST (PAYROLL & HR OPERATIONS)

Position Title:
HR Generalist / HR cum Admin Executive
Department:
Human Resources
Employment Type:
Full-time
Location:
Ho Chi Minh City, Vietnam
JOB PURPOSE The
HR Generalist
will play a key role in handling end-to-end payroll support, statutory compliance, and general HR operations. This role requires a detail-oriented professional capable of managing time attendance, payroll inputs, compulsory insurance, foreign employee documentation, and day-to-day employee lifecycle administration.
KEY RESPONSIBILITIESA. Payroll Support & C&B Operations
Manage daily timekeeping, leave records, and overtime (OT) data across departments.
Consolidate and audit accurate monthly payroll inputs/data to ensure timely and precise salary distribution.
Administer statutory social insurance procedures, including Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI) (registrations, monthly adjustments, claims, and maternity/sick leave benefits).
Address employee inquiries regarding compensation, allowances, PIT deductions, and benefits packages.
B. HR Operations, Documentation & Compliance
Draft, execute, renew, and maintain labor contracts, salary annexes, offer letters, and HR decisions in compliance with company policies and Vietnam Labor Code.
Oversee and maintain comprehensive digital and physical personnel records, ensuring confidentiality and data accuracy.
Manage expatriate legal procedures, including applications and renewals for
Work Permits (WP)
,
Temporary Residence Cards (TRC)
, and visas.
Assist in standardizing internal HR workflows, developing Standard Operating Procedures (SOPs), and maintaining company organizational charts.
C. Talent Support & Employee Engagement
Coordinate recruitment processes when needed: posting openings, screening resumes, scheduling candidate interviews, and managing onboarding documentation.
Facilitate onboarding programs for new hires (account setup, office tours, equipment handovers, and orientation on internal regulations).
Collaborate in organizing company events, internal activities, birthday celebrations, and team-building sessions.
Leverage HR tech and productivity platforms (Lark, Base, Workday, Google Workspace, MS Office) to automate and optimize day-to-day operations.
JOB REQUIREMENTS
Experience:
2-4 years of practical experience in HR Generalist, HR Operations, C&B, or HR Admin roles.
Education:
Bachelor's Degree in Human Resource Management, Business Administration, English/Foreign Languages, Law, or a related field.
Core Competencies:
Solid understanding of timekeeping, payroll calculations, and statutory insurance administration.
Good working knowledge of the Vietnam Labor Code, PIT regulations, and statutory compliance.
Hands-on experience processing Work Permits (WP) and Temporary Residence Cards (TRC) for foreign employees is a strong advantage.
Technical Skills:
Proficient in Microsoft Excel (data consolidation, lookup/logical formulas) and Google Workspace.
Familiarity with HR management systems/workspace tools (e.g., Lark Suite, Base, Workday, Teams) is preferred.
Language & Soft Skills:
Good English communication skills (written and verbal), capable of handling expatriate documentation and cross-cultural correspondence.
High discretion, meticulous attention to detail, proactive mindset, and good interpersonal skills.
BENEFITS & WORKING ENVIRONMENT
Competitive salary package based on capacity and qualifications.
13th-month salary and performance-based bonuses.
Full statutory social insurance coverage (SI, HI, UI) as regulated by labor law.
Annual performance and salary review.
Professional, supportive, and open workplace culture with opportunities for career growth.