Human Resources Payroll Administrator

Orbital Kitchens is seeking a detail-oriented HR & Payroll Administrator to manage payroll and support day-to-day recruiting and HR administration, including candidate sourcing and screening, onboarding, compliance administration, and employee support. This role works closely with managers and employees across multiple locations to keep payroll and people processes accurate, timely, and well-organized.
Job type:
Full-time · 40 hours/week
Work location:
Remote - candidates must be based in Vietnam
Compensation:
USD $1,000-$1,300/month
Reports to:
HR Director
Work schedule:
9:00 AM - 5:00 PM U.S. Eastern Time, Monday - Friday.
Regular availability during these hours is required to support payroll deadlines, employee communication, and manager coordination.
Key Responsibilities:
Post and maintain job openings across approved job boards and sourcing channels for all locations.
Review resumes and applications, conduct initial phone or video screenings, assess job-related qualifications and schedule availability, and maintain an organized hiring pipeline.
Shortlist qualified candidates for hiring managers, coordinate interviews, and communicate with candidates throughout the hiring process.
Conduct reference checks, prepare offer letters, and track offer acceptance, start dates, and hiring progress.
Maintain regular reporting on open roles, candidate pipeline status, and time-to-fill for the HR Director.
Manage employee onboarding and offboarding, including required documents and system setup.
Set up, configure, and maintain Gusto, 7shifts, and other HR/payroll systems for new and existing locations, including employee profiles, pay settings, location setup, and system updates.
Process payroll accurately and on time for employees and contractors.
Review hours, wages, tips, bonuses, reimbursements, deductions, and payroll adjustments.
Investigate and resolve payroll discrepancies, missing punches, direct deposit issues, and employee pay questions.
Manage new hires, terminations, pay changes, employee status updates, and off-cycle payroll when needed.
Maintain accurate and confidential employee and payroll records.
Support compliance with federal, New York State, and New York City payroll and employment requirements.
Serve as a point of contact for employees regarding payroll, onboarding, and HR administrative questions.
Coordinate with managers and payroll platform support to troubleshoot issues and improve payroll processes.
Qualifications & Experience:
2+ years of payroll, HR administration, or related experience preferred.
Experience with Gusto and/or 7shifts or similar systems is strongly preferred.
Working knowledge of payroll, onboarding, recruiting administration, and basic employment compliance.
Hands-on experience reviewing resumes and conducting first-round candidate interviews, ideally for high-volume hourly roles.
Strong attention to detail, organization, and time management, with the ability to consistently meet time-sensitive payroll deadlines.
Comfortable working with spreadsheets, payroll reports, and confidential employee information.
Professional working proficiency in written and spoken English, including the ability to conduct candidate interviews, answer employee payroll questions, and write clear business emails independently.
Strong communication and problem-solving skills.
Comfortable working independently in a remote, cross-functional environment with colleagues across time zones.
Restaurant, hospitality, or multi-location experience is a plus.
Familiarity with U.S. payroll, particularly New York State and New York City requirements, is strongly preferred.
Policies / Benefits:
Company holidays follow the U.S. holiday calendar.
Year-end bonus and 7 days of paid time off (PTO).
Annual compensation review with potential 5%-10% performance-based increase.
Why Join Orbital Kitchens
Take ownership of a high-visibility role across hiring, payroll, and people operations.
Work directly with managers and senior leadership across the organization.
Build hands-on experience across recruiting, onboarding, payroll, compliance, and multi-location HR administration.
Join a fast-growing, operationally focused company where strong hiring and accurate payroll directly support business performance.
Be part of a team that values speed, accountability, ownership, and data-driven execution.
About Orbital Kitchens
Orbital Kitchens is a multi-brand, delivery-first food company based in New York City. We operate across multiple brands and locations, making accurate and timely payroll essential to our day-to-day operations. This role helps ensure our teams are hired efficiently, onboarded smoothly, and paid accurately and on time.
Headquarters:
New York City, New York
Hiring commitment:
Applicants are evaluated based on job-related qualifications, experience, and business needs without discrimination based on protected characteristics under applicable law.