Import-Export Executive (Chuyên viên Xuất nhập khẩu)

Mô tả Công việc
Import:
Track and update the ETA Shipment timely based on Nonfiction from ICC / Procurement.
Weekly update both the ICC and Internal Team regarding Import Shipments status.
Support to Work and Negotiate with the liner/Seller/Broker regarding free days for smooth clearance of Import Shipments.
Coordinate with ICC team/supplier to collect all Import documents for CHA on time.
Contact the shipping liner on import arrival notice, invoice/debit notes, and make payments on time by coordinating with related people.
Support to collect and check all the import documents received from ICC (Invoice, Packing List, Sales contract, BL copies, Certificate of Origin, and other documents that are required for smooth clearance. All these documents should be verified on draft with the concerned people whether the internal team or the External shipper.
Support for the activities related to customs and proceed under the Supply chain team's guidance and approval on all special and new cases handling on every season
Support to Notify the Internal and External team/people regarding the import shipment's arrival at the Warehouse and the date, time, and place of Unloading to carry out the procedures during unloading import shipments (Inspection of containers and goods condition, cutting test...)
Prepare the required documents and take it up with the insurance agent if any Container is found to be of defects damaging the goods.
Support to communicate with warehouse and factory manager for smooth unloading and returning the containers on time to avoid any demurrage/detention charges.
Support to Inform/follow up with factories/warehouse, inspection agent, and seller for the surveyor/unloaded arrangements as required.
Support to Follow up with the External Surveyor on the cutting test results and verify, collect it, and send the reports to the concerned people.
Check and Handover all the import documents to the accounting team for filing.
Input data for record and filing
Support to work with shipping line to receive a Tax invoice and container deposit refund as required.
Support to Work and negotiate with the liner on container repair charges if the containers were found to be damaged during transit.
Export:
Prepare and circulate the export shipment status file to the Internal team, LMT, ICC, and Board at frequent time intervals.
Support to Contact shipping liner/ Freight forwarder for booking good quality containers and arranging transportation for movement to the factory.
Work and follow up with the internal team on product availability, inspection, and export movement.
Follow up - regarding empty container movement to the factory, stuffing of container, and sailing of container
Prepare the export shipping documents (Export invoice, Packing List, Sales contract, and other documents related to exports) and hand over it to the clearance agent.
Collect, and check all export docs (invoice, packing list, customs declaration) to handover to the accounting team and filing
Follow up with the freight forwarder on receiving the draft BL, verify and collect the original BL (Sea Waybill, Housing Bill......) once the vessel is sailed.
Coordinate with the production team for shipment progress and volume delivered to ISP for a month, gather the available details, and circular to everyone if there is any delay in the production.
Liaise with CHA, Inspection Party, and related authorities toward certificates and all required Export docs for its on-time submission.
Email the Final shipment advice to ICC at frequent intervals before the end of the month.
Support to Coordinate with the production team on stuffing out the volume of the month before the cut-off date to the port.
End of the month, check and verify the List inspection fee of factories from SGS, collect related documents/reports, and hand them over to the accounting team for payment.
Support some steps of import-export procedure as required/instructed.