Internal Control Manager

The Internal Control Department ("ICD") is responsible for the goal of "Achieving and Keeping Sustainable Growth" regarding AEON VIETNAM CO., LTD., as well as achieving to our accountabilities by following AEON's Ethics and the Code of Conducts.
The ICD has three main functions as follows;
(a) General Internal Control; Proposing, implementing, establishing, correcting, reporting deficiencies of any internal control system of the company, especially focusing on the matter of business operations in front.
(b) Effective and Reliable Business Activities; Assuring and enabling effectiveness and efficiency of operations together with reliable of financial and business reports by complying with applicable laws and regulations.
(c) Listing Company Preparations; Investigating, clarifying, drawing a road map of, proposing, establishing, supporting, corresponding any necessary activities for the company to be a listed company within a decade.
Duties and Authorities regarding Business Planning
Duties and Authority of Execution
General Department Management
Duties and Authorities regarding Business Planning
- Establishment of the strategies for Internal Control Department (ICD), in long-term (5 to 10 years), mid-term (3 years) and short-term (only next one year). The short-term strategies must be specified in details in quarterly and monthly activities based on the analysis of situations in societies of either global and local
- Grabbing, collecting either objective and subjective situations and any information from varieties of sources
- Analyzing any situations, our degrees of presence, benefits and risks of results and focusing future of ICD activities in scientific way, to reason for directing and correcting strategies of ICD from time to time
- Proposing, officializing, implementing and executing ICD-related policies, regulations and operating systems by analysis of risks, forecasts etc., except any activities relating to marketing, promotions of sales
- Proposing, officializing, implementing and executing techniques to support managements and helping organizations achieve objectives
- Any other matters ordered from the supervisor and/or company from time to time
Duties and Authority of Execution
General Internal Control and Effective and Reliable Business Activities:
- Internal Control Analysis:
+ Investigating, collecting, analyzing and reporting to the supervisor any systems/situation related to our internal control system or lack of systems regarding to our business.
+ Based on analysis work, approaching related departments to resolve the issues relating to systems/operation process, business results and enhancing the effectiveness of management system as well as control method.
- Strengthen Five components of Internal control system (COSO standard) :
Inspecting, analyzing, and then upon approvals from the direct supervisor, correcting or amending, establishing, implementing, executing, maintaining, supervising as follows;
+ Organizational Control: establishing the framework within which the company conducts its various activities including Objectives, Authority, and Responsibility, Organizational Structure, Decision Authority and Job Descriptions.
+ Consult and support the first line (functional and professional) for developing and implementing compliance framework based on COSO Framework such as : processes, control methods, assessment tools, compliance checklists, compliance reports, and foster the culture of compliance...
+ Continuosly develop control activities to assure business activities are operated in safety, productivity, efficiency and achieving objectives.
- Risk Analysis and monitoring :
+ Investigating, analyzing any uncontrolled risks or present risks that managed by Internal control dept, implementing controls about risk which is the probability of an event or action having an adverse effect on company.
+ Monitoring risk and report action to deal with risk in Risk management committee on quarterly basis
- Cross-departments Functions, Primary Contact and Proactive ICD Activities;
+ Corresponding with Internal Audit Department to find out any control deficiencies.
+ Coordinating company-wide projects of ICD activities if necessary.
+ Any other activities or matters ordered from the supervisor and/or company from time to time.
General Department Management
- Education for Improvements:
+ Planning, educating and improving all staffs' knowledges and techniques by evaluating performance through creating CDP, then promoting if any staffs are met to be knowledgeful enough, with good humanities and performance, to become superiorly.
- MBOs:
+ Planning and supervising staffs to establish the yearly MBO and evaluating every half year.
- Enforcing Company Policies, Rules and Regulations
+ Supervising all staffs in the department to enforce following AEON basic policies/ethics and complying laws and regulations suitable and sufficient enough as a business person by education.
- Information Delivery to Staffs:
+ Communicating with and delivering any necessary information to, the staffs in the department for carrying out their duties.
- Reporting Duties:
+ Establishing and maintaining an appropriate reporting line from all staffs in the department, and report to and/or seek consultation from the supervisor and/or any other departments if necessary.
- Understandings of Law and Regulations:
+ This department is specialized for ICD matters, and it must understand sufficient enough regarding any laws and regulations regarding ICD activities including but not limited to disposals, environments and charities.
- Others:
+ Any other activities or matters related to the department, or ordered from the supervisor and/or company from time to time.