International Office Administrator

POSITION PURPOSE
The role is to provide support to IO's Manager in managing general operations of the Department and its space which is to ensure a smooth, professional and efficient working environment for its staff and visiting students/stakeholders.
AREAS OF RESPONSIBILITY
- Manage incoming and out-going correspondences and emails for the Department;
- Manage all administrative tasks including handling payments, travel/logistic bookings, service bookings, stationery purchases on monthly basis for the Office and its staff(s), coordinate with relevant departments to ensure admin procedure compliance in accordance with the University's policies and processes;
- Assist with arranging & preparing for IO's meetings or partners' visits in coordination with other members of the team;
- Work closely with IO Manager in managing Department's budget, and updating KPIs and reports on a regular basis for IO Manager (monthly/quarterly);
- Assist IO Manager up-to-date information resources of the Department such as policies, procedures, project documents, partnership agreements, marketing materials...
- Provide translation support and other administrative duties when being assigned by the IO Manager;