Inventory Team Leader (FMCG)

I. Mô tả công việc / Job description
Role purpose: Guardian of the two numbers Huong Thuy runs on - cost of goods sold and gross profit. You make sure every unit cost in Lac Viet ERP is right, every revenue deduction is justified, and management sees a true gross margin by brand each month.
1. Costing Operations in Lac Viet ERP
Run the monthly costing (gia von) process in Lac Viet ERP: confirm that goods receipts, landed cost allocations, stock movements, and sales issues are complete and cut off correctly before executing the COGS run; review and release the results.
Maintain costing master data and rules: valuation method, warehouse/cost mapping, and landed cost allocation keys (freight, insurance, import duty, customs, and inland charges).
Own the costing close calendar and coordinate with Import, Purchasing, Warehouse/Logistics, and Sales Admin so that inventory cut-off is respected every period.
2. COGS Verification & Reconciliation
Imported goods: reconcile COGS to landed cost by shipment and SKU (supplier invoice, freight, insurance, import duties, and other import charges per customs declaration).
Domestic purchases: reconcile COGS to the pre-approved buying price list; flag any receipt priced outside approval and escalate for correction.
Reconcile the inventory sub-ledger to the general ledger monthly; investigate unit-cost anomalies (negative stock, zero cost, abnormal cost swings, unallocated landed cost) and resolve them before the books close.
3. System Fixes, Improvement & Automation
Identify the root cause of costing errors in Lac Viet ERP (master data, mapping, missing landed cost, timing) and fix them - directly, or through the ERP vendor with clear specifications, test cases, and sign-off. - Map and document the end-to-end costing data flow (purchase order, import cost, warehouse receipt, sales issue, COGS posting) and the controls at each step.
Design and implement automation of costing checks and reconciliations (ERP configuration, Excel/Power Query, Power BI or similar) to shorten the costing close and remove manual work; lead user acceptance testing of any system change.
4. Net Sales & Revenue Deductions
Review net sales against the approved sales pricing policy by channel and customer; ensure invoiced prices, discounts and promotion schemes match the approved terms.
Verify revenue deductions - trade discounts, promotional support, rebates, returns and damaged goods - for accuracy, completeness and compliance with company policy, customer contracts and tax regulations (VAT/CIT).
Ensure month-end accruals for discounts and rebates are complete, reconciled to settlements and cleared on time.
5. Gross Profit Analysis
Prepare monthly Gross Profit by Brand, by channel and total company GP, reconciled to the P&L.
Analyse GP movements by driver (price, volume/mix, landed cost, revenue deductions) with concise commentary; flag margin risks early to the Chief Accountant and management. - Provide reliable GP and cost data for brand claim-back, pricing decisions, budgeting and group reporting.
6. Team Leadership & Other Duties
Lead, coach and review the inventory accounting team; set SOPs, checklists, deadlines and backup arrangements.
Support external, group and tax audits on inventory, COGS and revenue deductions.
Perform other tasks as assigned by the Chief Accountant.
II. Yêu cầu công việc / Job requirements
Trình độ học vấn, chuyên môn / Education background:
Bachelor's degree in Accounting, Finance, or Auditing.
ACCA or CPA (completed or in progress) is an advantage.
Kinh nghiệm / Work experience:
Minimum 5 years in inventory/cost accounting, including at least 2 years leading a team; FMCG import and distribution background strongly preferred.
Hands-on experience running the costing function in an ERP (Lac Viet, SAP, Oracle, Bravo, Fast, or similar): landed cost allocation, COGS runs, and inventory-to-GL reconciliation.
Familiar with FMCG trade terms and revenue deductions (discounts, promotions, rebates); experience in ERP improvement or automation projects.
Năng lực / Competency:
Solid understanding of inventory valuation under VAS (weighted average), IFRS (NRV), landed cost, COGS mechanics, and gross margin analysis.
Strong system mindset: able to translate accounting logic into ERP logic, trace data end-to-end and fix root causes rather than symptoms.
Advanced Excel (Power Query); Power BI or SQL is a plus.
Rigorous, analytical, and deadline-driven; comfortable challenging numbers and other departments constructively.
Team leadership and coaching ability; good working English (written and spoken) to work with Japanese management and group reporting.