Junior Admin & Logistics Officer

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Job Summary:
Global Gases Vietnam is looking for a responsible, detail-oriented, and well-organized Junior Admin & Logistics Officer to support daily administrative, logistics, import/export documentation, and sales operations.
The successful candidate will work closely with the Manager and regional colleagues in Vietnam and Malaysia. The role involves preparing documents based on established instructions, coordinating with external logistics partners, entering transactions into Oracle, and maintaining accurate business records.
Training, guidance, and document review will be provided by the Manager.
Key Responsibilities:
A. Import & Export Documentation
Prepare Commercial Invoices, Packing Lists (CIPL), and other shipping documents based on provided instructions and templates.
Check document details for accuracy and completeness before submitting them for review and approval.
Coordinate with freight forwarders and customs brokers regarding required shipping documents.
Maintain organized records of import/export documents and shipment files.
B. Logistics Coordination
Communicate with freight forwarders, customs brokers, and transport providers to arrange shipments and deliveries.
Request freight quotations and prepare cost comparisons when required.
Follow up on shipment status, customs clearance, and delivery schedules.
Escalate delays, missing documents, or unexpected issues to the Manager for resolution.
C. Oracle ERP & Data Entry
Perform routine Oracle ERP transactions based on instructions and supporting documents.
Enter and update sales, purchasing, inventory, and logistics information as assigned.
Check data accuracy and report discrepancies for review.
Maintain supporting records for completed transactions.
D. Sales & General Administration
Prepare quotations, sales orders, delivery documents, and other sales-related paperwork using established templates.
Assist with order processing and customer documentation.
Maintain electronic filing systems, databases, and administrative records.
Provide general administrative and operational support to the Vietnam team and, when required, the Malaysia team.