Junior English-Speaking Accountant & Legal Admin

Job Title: Remote Accounting & Legal Admin (English Speaking)
Location: Remote (Vietnam)
Salary: 15,000,000 to 18,000,000 VND, based on experience
About Us:
[JB Heating Services] is a well-established heating and plumbing company, founded in 1997. We provide services across Lancashire and Manchester, specializing in boiler repairs, servicing, and installations. To support our growing business, we are creating a dedicated Accounting & Legal Department to manage our financials, profit tracking, engineer bonuses, and other administrative responsibilities.
Job Overview:
As a Remote Accounting & Legal Admin, you will be responsible for managing financial records, ensuring accuracy in invoices, tracking engineer bonuses and timesheets, handling supplier invoices, and overseeing company payments. You will also coordinate with other departments such as Customer Service and Logistics to ensure smooth operations. This role requires excellent attention to detail, organizational skills, and the ability to work independently while communicating fluently in English.
Key Responsibilities:
• Bookkeeping: Save and manage invoices in Bookkeeping Software, ensuring accurate records.
• Bank Account Management: Oversee money in-and-out of business bank accounts, ensuring all transactions are properly documented with invoices.
• Payment Tracking: Ensure all payments are recorded in Commusoft, coordinating with the Customer Service team.
• Credit for Parts (CFP): Manage returned parts and chase credits from suppliers, working with the Customer Service and Logistics teams.
• Supplier Invoices: Verify supplier charges, deduct incorrect charges from engineers' wages, or list them as business expenses.
• Profit Sheet Management: Track all created invoices and business expenses, ensuring they are added to the General Profit Sheet (GPS).
• Invoice Verification: Check invoices created by the Logistics Admins from the previous day.
• Engineer Messaging: Review messages and emails from engineers to ensure all reimbursements or deductions are applied correctly.
• Credit Notes: Create credit notes once approved by JB.
• Timesheet Management: Track timesheets for all UK employees.
• Outstanding Invoices: Coordinate with the Customer Service team to follow up on outstanding payments.
• Payment Management: Handle payments for suppliers, insurance, work equipment, refunds, and other expenses.
• Quotes: Assist JB with generating quotes.
• Work Equipment Management: Oversee van, uniform, and boiler sticker management in coordination with UK Admin and Logistics Admins.
• RAM Tracking: Manage vehicle-related information, including tax, MOT, and insurance.
• Training Courses: Administer training courses for employees.
• Careplan and Smart Debits: Manage the company's care plans and smart debits.
• Additional Administrative Tasks: Assist with accounting paperwork and other related tasks.
• Gather evidence for small money claims
Requirements:
• Understanding English, can you ChatGPT
• 1+ years of experience in a foreign work environment, preferably in accounting or financial administration.
• Strong organizational skills and attention to detail.
• Proficient with Bookkeeping Software, financial spreadsheets, and timesheet management.
• Ability to work independently and proactively in a remote environment.
• Willing to commit to at least 1 year.
• Open to working on UK holidays and some Vietnamese holidays.
Working Hours:
• Monday to Friday: 03:30 PM to 12:30 AM
• Saturdays: 1:00 PM to 5:00 PM
Benefits:
• Working from home.
• Opportunity to work remotely for a stable and established UK-based company.
• Ongoing support and training in accounting and legal administration.
• Long-term employment with potential for growth.
How to Apply:
Please send your CV and a cover letter detailing your experience and why you would be a great fit for this role to [Your Email Address]. Be sure to highlight your English communication skills and relevant accounting or legal experience.
NOTE:
• Only candidates with English communication skills will be considered.
• Attention to detail and reliability are essential for this role.