Kitchen Secretary

Job Title: Kitchen Administrator
Reporting to: Executive Chef
Overview:
Responsible for rendering secretarial services for the kitchen operation including the typing and filing of reports and correspondence.
Responsibilities:
· To report to work within the requested time prior to commencement of duty, well- groomed and to uniform standard.
· Type reports, letters, memorandums, forms and correspondence for the kitchen department, maintains filing system.
· Sorts and records incoming departments mail; records and route all outgoing correspondence.
· Responsible for controls and requests of office supplies.
· To give full co-operation with the typing of menus for the Kitchen Department.
· Informs the Executive Chef on all problems related to the kitchen operation and keeps a record of Kitchen employees including personal data, promotional or transfer papers.
· Ensures the cleanliness and orderliness of the kitchen office at all times.
· Attends Kitchen meetings, keep attendance, types minutes and distribute to all concerned.
· Handles requests brought up by other departments concerning kitchen.
· Preparation of Purchase requests and follow up with supplier for the date of arrival.
· Types monthly breakage report, revenue report and guest comments statistic report.
· To maintain professional confidentiality and never disclose company secrets.
· Channels all guests inquiries and correspondence for future bookings till materialized.
· Maintain the strictest confidentiality at all times on all matters
· Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.
· Perform any other duties which may be assigned by the management from time to time.