Logistics Manager

Purpose/Key Objectives of the Job:
To manage and lead entire finished goods chains from production sites to customer's sites, including all nationwide logistics, warehouses, replenishments, distributions with compliance to company HSE-S; control inventory accuracy, at the lowest cost to serve as well as provide better service to customers than competitors.
To manage owned resources and outsourcing suppliers to ensure that they can deliver business requirements as well as to anticipate resources for business growth.
Responsibilities:
I. HSE-S Management:
- Maintain a safe and healthy work environment by establishing and enforcing standards and procedures and by complying with legal regulations.
- For Warehouse: responsibility for management of Finished Goods Warehouse both onsite Binh Duong & external 3PL warehouses, maintaining 5S, HSES, Gemba, BBS.
- Responsibility for HSES SAQ - Supply Chain Aspects.
- Responsible to establish Distribution emergency response and distribution drills for transporters and warehouses.
- Plan and execute audit hauliers, tracking the pending items and follow through to ensure it gets done.
- HSES & Sustainability: Establish a culture and build processes in logistics to meet the HSES & Sustainability goals. Target zero injuries with implementation of LSR, BBS, PSM & other initiatives driving the site HSES improvement plans.
II. Warehouse Management:
- Supervise warehouse employees and oversee daily operations complied with Vietnam regulation and AN HSES policy (Life saving rules, BBS, 5S...). Adhere to all warehousing, handling and shipping legislation requirements.
- Review and prepare workflows, staffing requirements, space allocations, equipment layouts, and action plans that meet company standards for productivity, quality, and customer service.
- Maintain the FIFO for Warehouses through ERP system, and control inventory levels by conducting periodic stock physical counts; reconciling with data storage system to maintain stock accuracy and minimize variance. Identify and resolve any inventory discrepancies and ensure inventory and system records are accurate. Keep track of slow moving and obsolete stock.
- Manage stock control and reconcile with data storage system. Responsible for stock accuracy and conduct cycle count and stock take following AN policy and procedures.
- Manage the Chromascan tinting system and procedures (if applicable) to align service lead time agreement.
- Setting up WH layout and ensure efficient space utilization.
- To review, revise and develop SOP and training to warehouse staff in order to manage all warehouse activities in high efficiency.
- Train and manage the warehouse team to solve day-to-day operational issues and reach short- and long-term performance goals.
- Inspect equipment, tools, and machinery regularly, and oversee general maintenance when necessary.
III. Distribution Management:
- Local Contract manager for all 3rd party logistics services covering the provisions of transport, including invoice approval. Conduct annual Haulier audit as AN requirement.
- Drive a culture of Continuous improvement to meet key targets on OTIF and cost; to formulate and implement transportation-related procedures as well as company revenue goals and customer service objectives.
- Oversee daily routes and improve route plans to ensure timely deliveries as well as cost optimization/cost savings. Plan and schedule deliveries to meet customer needs.
- Export management: Intercompany dispatches (ICD) - scheduling the export dispatches as per customer requirements meeting OTIF and cost targets. Maintains knowledge of best practices including the most efficient and cost-effective shipping methods.
- Manage performance of service providers with emphasis on productivity, efficiency, and service delivery.
- Maintain knowledge of regulations related to transportation including those related to hazardous shipments, employee safety, and freight classifications.
- Monitor on time delivery results, do root-cause analysis and action plans to improve delivery service.
- Meet and communicate with internal stakeholders and customers where applicable on a regular basis to understand and fulfill their requirements.
- Identify cost saving projects, monitor, and track spending.
IV. People Management:
- Responsible for planning and maintaining work systems, procedures, and policies that enable and encourage the optimum performance of its people and other resources within a business unit.
- Coach, mentor, and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities.
- Set departmental objectives/KPIs and review and assess ongoing performance of direct reports.
- Consciously create a workplace culture that is consistent with the overall organization's and that emphasizes the identified mission, vision, guiding principles, and values of the organization.
V. CAPEX/OPEX Management:
- Responsible for the management of the Logistics budget (Safety, quality, costs, delivery & people).
- Responsible for logistics' budget planning and performance monitoring, continuous improvement on efficiency and be aware of external risks/vulnerabilities that may require the company to always respond to.
- Plan and ensure logistic capacity to deliver demand using available best practices technology, including regular assessment on number of transporters & storage capacity through site logistics Capability update. Develop and obtain approval of logistic capital plan & lead execution of capex budgets within logistics.
VI. OTHERS
- Coordinate with Sourcing team to conduct RFQ (Request for Quotation) for Vendor Bidding and Selection (Transportation Vendor, Freight Vendor, 3PL Vendor).
- Participate and support all Regional Projects related to Logistics.
- Other tasks assigned by direct Manager.