Main Responsibilities
ORGANIZATION AND TEAM MANAGEMENT
1. Develop divisional/ departmental organizational structure, job descriptions, process, budget to perform the company strategies/goals. Ensure periodical review or whenever necessary;
2. Develop divisional/ departmental and individual KPIs, do alignment with direct line manager and ensure the target achievement;
3. Set targets to subordinates by assigning KPIs, giving instructions, supporting for achieving the targets and ensuring performance appraisal as requested;
4. Build-up and develop the team, organize and assign tasks, manage the team performance; implement the employees' competence evaluation and have professional development activities to fix gap between the current and expectation;
5. Deliver training of processes, procedures, work standards/ instructions to subordinates, and ensure the compliance within the delegated function;
6. Create best practices for the teams in the systematic approach and ensure activities are delivered in line with these best practices (Includes SOPs, process, policies, work instructions, improvement ideas);
7. Motivate, encourage employee engagement and ensure a positive work environment;
8. Strive to reach the Company's Vision and live with our Core Values: Integrity - Data Driven - Customer Experience - Serve Faithfully - Be Cause In The Matter
NON-TRADE PROCUREMENT MANAGEMENT
1. Develop and implement purchasing and contract management instructions, policies, procedures and vendor selection criteria;
2. Direct and coordinate activities of staffs engaged in buying and distributing goods and services for the relevant departments;
3. Control purchasing department budgets;
4. Forecast demand for services and products;
5. Conduct or get market research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality. Forecast price trends and their impact on future activities;
6. Develop purchasing strategies to make sure that cost savings and supplier performance targets are met - or exceeded;
7. Represent company in negotiating trading terms, contracts and formulating policies with suppliers. Monitoring the quality of goods or services provided;
8. Develop and update the sources of vendors and market prices database;
9. Evaluate bids and make recommendations, based on commercial and technical factors;
10. Ensure suppliers are aware of business objectives. Undertake value for money reviews of existing contracts and agreements and lead the periodic performance review for vendors;
11. Liaise between suppliers, manufacturers and relevant internal departments;
12. Build and maintain good relationships with new and existing key suppliers;
13. Process payments and invoices in line with the agreed trading terms;
14. Resolve vendor or contractor claims disputes;
15. Keep contract files and use them as reference for the future;
16. Keep a constant check on stock levels;
17. Prepare reports regarding market conditions and merchandise costs;
18. Provide reports and statistics on spending and saving;
19. Arrange for disposal of surplus materials.
Requirements
- Bachelor or advanced degree
- Business Administration, Foreign trade, Finance
- Fluent in English
- Good skills in Excel, Word, Power-point, ERP software.
- At least 3 years of experience in procurement at manager level.
- Leadership and management skills
- Good communication skills
- Presentation and negotiation skills
- Mathematics & statistics
- Problem solving skills
- Highly committed to professional ethics
