1. HR support:
Assisting in the onboarding, offboarding process in Can Tho office, and managing monthly timekeeping record.
2. Administration duties:
Coordinating and monitoring the administration contracts e.g. office lease agreements, and other service contracts in compliance with law.
Ensuring office equipment and facilities (meeting rooms, photocopiers, electricity, water, internet, plants, etc.) are well-maintained and functioning properly.
Organizing and supporting all company events: meeting, happy hours, staff outing, event and others.
Processing payments, cash advances, and office-related expenses as assigned. Monitoring admin cost to certain being under budget for package of admin and updating monthly admin expenses.
Managing cleaning services to ensure the office well-organized and hygiene.
Purchasing and contractor management: Managing relationships with vendors and
contractors, ensuring that they meet service level agreements. Overseeing the review, negotiation, execution of contracts with vendors, suppliers, and service providers, and ensuring cost-effective purchasing.
Working closely with all team members and employees, sharing responsibility for all decisions, actions, and outcomes to ensure the company achieves its mission, strategy and objectives.
Continually improving systems, processes, and procedures to ensure the smooth running and increased effectiveness of the business to be the best in our field of activities.
Supporting Health Insurance claim request for employees as well as assist any issues relating to Health Insurance.
Other tasks assigned by HRM
3. Reception duties:
Day to day providing assistance for equipment with
IT Helpdesk.
Managing access to the office and sensitive areas within the office, ensuring the physical
security of the office, including access control.
Greeting visitors, help them navigate through office to meet/ contact the appropriate
hosting employees.
Receiving and processing incoming and outgoing mail and documents
Managing and scheduling the use of meeting rooms in the office.
