Office Administrator (Operation)

Job Summary:
The HR OPERATIONS SPECIALIST is responsible for supporting the day-to-day management and operation of office facilities, ensuring an efficient, safe, and comfortable working environment. This role also plays a key part in coordinating office fit-out, renovation, and maintenance projects, as well as managing vendor services and operational processes.
Key Responsibilities:
Employee Expense Management
Prepare advance payment requests for employees business trips.
Coordinate and manage business travel-related expenses, including flights, accommodation, transportation, and other operational costs.
Track and reconcile employee expenses to ensure compliance with company policies.
Provide support and guidance to employees regarding expense reimbursement and travel-related matters.
Office Administration
Manage daily office operations to ensure a well-organized and efficient working environment.
Order and maintain pantry supplies, office stationery, and other necessary office materials.
Coordinate the procurement of office equipment and supplies.
Liaise with vendors to obtain quotations, place purchase orders, and ensure timely delivery of goods and services.
Monitor office inventory and support office maintenance when required.
Employee Accommodation Management
Manage employee accommodation arrangements, including hotels and long-term housing.
Coordinate with hotels and accommodation providers to ensure rooms are available based on business requirements.
Handle room reservations, extensions, check-ins, and check-outs for employees.
Maintain accommodation records and coordinate payments with vendors.
Resolve accommodation-related issues and maintain good relationships with hotel partners.
Other tasks from the line manager.
Job Requirements:
Bachelor's degree in Business Administration, Operations Management, or a related field.
At least 2 years of experience in Operations, Administration, Office Management, or a similar role.
Strong organizational and time management skills.
Good communication and coordination skills.
Proficient in Microsoft Office, especially Excel.
Ability to multitask and work effectively in a fast-paced environment.
Good command of English, both written and spoken.
What we offer:
Competitive Salary: A salary package that reflects your skills, experience, and contributions to the company.
Essential Equipment: Provision of necessary work equipment, including a MacBook and iPhone.
Development: Continuous development of hard and soft skills through work and professional training.
Inclusive Environment: A professional, dynamic, and inclusive workplace culture that fosters collaboration and innovation.
Life experience: Enjoy the new culture, living environment in Dubai.