Office and Facilities Supervisor

Due to the rapid expansion of the company, National Australia Bank (in collaboration with Positive Thinking Company) is now seeking an energetic and passionate Office and Facilities Supervisor



Security:

- Liaise with different departments (IT, Coms, etc.) to curate security and office access for all employees and guests.

- Alert appropriate contacts to ensure building-specific operational requirements are met.

- Liaise with in-building, third-party cleaning and security parties to ensure the office space is kept up to standards.

- Conduct morning walkthroughs to address any issues, escalating any recurring issues to relevant cross-functional teams.



Administrative

- Work from and support the front desk as needed, ensuring there is a consistent point-of-contact during business hours.

- Manage administrative staff, cleaners, and vendors to deliver high-quality administrative operations for the office.

- Handle visa/governmental paperwork execution.

- Track, audit and organize company properties and assets.

- Ensure the safety and security within the building management and provide emergency action plans by responding and escalating any medical emergency (injury or illness) by responding to instructions from leaderships regarding emergency situations and security alerts.

- Distribute all necessary information to promote all internal events.



Office

- In charge of office projects (renovation, ...)

- Set up new offices.

- Manage and ensure the facilities for all office buildings, office spaces.



Other tasks

- Process: Build and set up office processes/standards.

- Team: Coach and mentor overall team performance