Operations Coordinator for ACC / Nhân viên hành chính

Job Summary: ACC coordinator to assist ACC's Managing Director in the general operation of Ariyana Convention Centre.
Involving in following up all adminstrative work to ensure all the activities and assignments of Managing Director are under timeline and quality control. Involing in the operation of ACC in terms of supporting the site inspection; sales and marketing activities of ACC; co-ordinating and following up with all departments concerned to take care the operation of ACC.
Duties and responsibilities:
Act in a supporting role to the Managing Director and Sales Manager onsite at events.
Take dtailed minutes during ACC meetings; client meetings
Prepare presentations, compile reports when needed.
Brief suppliers and contractors about the property and registration procedures before event set-up.
Conduct site inspection to introduce the ACC facilities to prospective clients and event organizers in the absence of Sales Manager. Take note of client enquiries and communicate to Sales department to follow up.
Follow up with concerned departments to ensure all the jobs assignement/request from Managing Director are followed up
Actively patrol and check all the facilities, landscaping to ensure all are in good conditions. Report to Managing Director and concerned departments for any defects and follow up with fixing progress
Assist Managing Director and Sales Manager to entertain partners, clients when required.
Take care the good image and reputation of ACC. Co-ordinate with Marketing team to support and promote the marketing activities of ACC
Welcome and direct guests on the event dates when required.
Fulfill other assignement by Managing Director when being required