Operations Officer

ABOUT VINUNIVERSITY
VinUniversity (VinUni: vinuni.edu.vn/) is the first private, not-for-profit Vietnamese university established based on international standards. The university integrates the models of excellent international universities with the unique cultural and economic characteristics of Vietnam, to make a breakthrough in Vietnamese higher education and to become a world-class university.
VinUniversity has strategic collaborations with the world's leading universities, including Cornell University and the University of Pennsylvania. These universities have become close advisors and crucial enablers in establishing the four colleges at VinUniversity: College of Arts and Sciences, College of Business and Management, College of Engineering and Computer Science, and College of Health Sciences. Every aspect of the University: its curricula, research, faculty, student body, facilities, and campus life, is being developed to meet the highest standards set by the world's leading accrediting and ranking organizations, such as ABET, AACSB, Quacquarelli Symonds (QS) and Times Higher Education (THE).VinUniversity's founding benefactor, Vingroup, is one of the biggest private conglomerates in Asia with the largest market capitalization value in Vietnam. As a multisector corporation, Vingroup focuses on three main areas: Technology; Industry; and Property Services. VinUniversity is proud to be a part of the Vingroup ecosystem, giving its students opportunities to connect with several high-quality research institutes (such as VinAI, and VinBigData), pioneering industrial enterprises (such as VinFast), and leading Vietnamese companies (such as Vinpearl, Vinmec, and Vinhomes).
ABOUT THE POSITION
The Operations Officer will report to the Head of Operations and Facility, and will be in charge of soft services, including cleaning, landscaping, catering, pest control, etc.... You will work closely with other departments, to support them in various management situations, whilst ensuring, the effective delivery of an excellent, customer-focused operation services to the Colleges/Departments.
KEY ACCOUNTABILITIES
- Plan and manage operational services such as cleaning, landscaping, catering, pest control
- Coordinate and monitor activities of contract suppliers, ensure delivery schedules, quantity and quality criteria are met
- Plan and manage the event support activities, including: sanitation before/during/after events, set-up before events
- Manage the dormitory cleaning services, including room set-up, cleaning, consumables, etc.
- Manage the food hygiene compliance and quality of catering services (canteen, cafeteria)
- Obtain quotes and tenders from vendors and suppliers
- Calculate and compare costs for goods and services to maximize cost-effectiveness
- Negotiate contracts to optimize delivery and cost saving
- Prepare and track operation budget and supervise the invoices
- Coordinate with vendors and be the key contact person of payments
- Other tasks or responsibilities as assigned by Head of Operations and Facility
COMPENSATION
The salary benefits are internationally competitive and commensurate with qualifications and experience.