Personal Assistant to Deputy and Assistant Headteachers (PA to DHOC & AHOC)

Specific Responsibilities
• Managing Deputy and Assistant Headteacher's diary and appointments including incoming communications as necessary e.g. telephone, email, post etc.
• Manage incoming correspondence referring on as appropriate; screening telephone calls, enquiries and requests, and handling them as appropriate.
• Supporting the Deputy Headteacher's / AHT management of administrative duties including inputting and analysis of student assessments and preparing necessary documents e.g. CAT 4 , RWI, reports and assessments. Also working on ISAMs and ensuring timetables are uploaded correct. Other duties include PTSC sign up and manage the data on the site.
• International Week included being responsible for leasing with parents to compete the payment process.
• Support the Deputy Headteacher and PA to HOC in setting up and managing the ECA programme, including liaising with ECA providers and parents.
• Support the Deputy Headteacher in monitoring, recording and covering staff absences.
• Support the Deputy Headteacher in SPHERA compliance.
• Organise and file paperwork, documents and computer-based information.
• Receive visitors on behalf of the Deputy Headteacher and AHT.
• Provide translation in meetings as and when necessary.
• Undertake liaison between the Deputy Headteacher/AHT and school admin team, teaching staff, parents and the local community in general.
• Arrange accommodation/travel for meetings, preparation and distribution of agendas and paperwork and minute taking for meetings as requested.
• Support the Deputy Headteacher/AHT in relation to professional learning agenda and Performance Management.
• To assist in the publication of the school's weekly, termly and yearly marketing materials (updates via web/text/email/phone, spectrum, handbook, parent and teacher handbooks etc.).
• Provide administrative support for the Primary Leadership Team as directed by the Deputy Headteacher or AHT.
• Support all other departments as necessary; facilities, admissions, reception, teaching staff, resources, nurse. This includes duties in the morning and supporting with the bus students in the afternoon. • Complete tasks in a timely manner.
• Calendared items planned, prepared, organised and set up successfully and on time e.g. parent meetings
• Incoming correspondence dealt with in a timely manner.
• Administrative tasks completed on time.
• Progression followed by achievement with personal performance management targets.
Working hour: from Monday to Friday from 7:30am to 4:30pm