Personal Assistant to General Manager (PA to GM)

Coordinate the activities of the GM through efficient diary management, and to ensure smooth running of such meetings.
Screen/handle telephone calls, appointments, mails and emails and take action accordingly
Maintain a logical and up-to-date filing system and archive directory
Assist the General Manager with English/Vietnamese translation whenever required, both verbal & written.
Attend, for the purpose of taking minutes, and/or organize meetings as required by the GM
Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate.
Maximize on the effectiveness of internal/routine meetings by briefing the GM prior to meetings in relation to key agenda points.
Collate Weekly / Monthly operating reports
Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel
Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
Prepare and manage correspondences with internal and external parties for General Manager's signature
Manage and upkeep the functionality and cleanliness of the office
Maintain a high level of professionalism and project a positive image of the organization
Any other reasonable request as required by your Supervisor or Hotel Management